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Executive Administrative Assistant

Job

Mayvin, Inc.

Aberdeen, MD (In Person)

Full-Time

Posted 2 weeks ago (Updated 1 week ago) • Actively hiring

Expires 6/22/2026

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Job Description

Mayvin is seeking an experienced Executive Administrative Assistant to support a complex Army radar program office effort at Aberdeen Proving Ground, MD. This role ensures smooth daily operations by coordinating meetings and events, managing DTS travel, preparing official correspondence, and reviewing documentation for leadership. This position is contingent upon award. Must be a U.S. Citizen. Must have an active Secret Clearance.
Responsibilities :
Coordinate and schedule meetings, ceremonies, office calls, and organizational events to support senior leadership Manage travel arrangements through the Defense Travel System (DTS), ensuring timely and accurate itineraries, authorizations, and vouchers Prepare and review official correspondence, certificates, and briefing materials, ensuring compliance with
AR 25-50
formatting standards Receive, track, and quality-check read ahead packets and supporting documents for the Product Manager (PdM) Maintain office records, files, and security access requests in accordance with Army policies and established procedures Provide administrative support during conferences, visits, and special events, ensuring logistics are coordinated and executed smoothly
Required Qualifications :
Bachelor's degree or an additional 4 years of executive administrative assistant experience Minimum of 5 years of executive administrative assistant experience
Preferred Qualifications :
Experience coordinating high level meetings and official events Proficiency with the Defense Travel System (DTS) Strong knowledge of
AR 25-50
(Army Correspondence Regulations)
About Mayvin :
Mayvin is more than a workplace—it's a community built on innovation, ingenuity, and impact. Enjoy outstanding benefits and amenities, a truly supportive work environment, and continuous opportunities for professional growth. Your contributions are recognized and rewarded, and—most importantly—your voice matters. Here, you're treated with the dignity and respect you deserve. Mayvin is proud to support the national security mission of the United States through exceptional service to the Departments of Defense, Homeland Security, and Justice. Join us in solving the nation's toughest challenges—because at Mayvin, #PeopleMatter and it's time to #ReimagineYourMission .