Executive Assistant

Description We are looking for a detail-oriented Executive Assistant to join our team in Bowie, Maryland. In this role, you will provide high-level administrative support to the leadership team. This is a long-term contract position that requires a proactive and organized individual capable of managing multiple tasks efficiently while maintaining professionalism and confidentiality.

Responsibilities:

• Deliver comprehensive administrative and clerical support to leadership, including managing schedules and correspondence for two leadership roles.
• Coordinate and organize meetings, conferences, interviews, and appointments as required.
• Review, edit, proofread, and format documents and materials produced by leadership and staff.
• Establish and maintain both paper and electronic filing systems, ensuring proper organization and periodic updates.
• Track and file signed documentation, including administrative personnel records.
• Prepare reimbursement documentation for expenses incurred through corporate and Diners Club cards assigned to leadership.
• Attend meetings and accurately record minutes when requested.
• Manage travel arrangements for leadership and other personnel, including booking flights, hotels, and ground transportation, as well as processing reimbursement requests.
• Collaborate with other administrative staff across departments to ensure smooth operations and support.
• Provide backup assistance to other office staff during their absence or as needed. Requirements
• Proven experience in executive-level administrative support, preferably within a university or similar setting.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Proficiency in calendar management and scheduling.
• Expertise in arranging and coordinating travel plans, including accommodations and transportation.
• Excellent attention to detail, particularly in proofreading and formatting documents.
• Proficiency in maintaining filing systems and handling administrative paperwork.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Exceptional communication skills, both written and verbal.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .