Executive Assistant

We are looking for a detail-oriented Executive Assistant to join our team in Bowie, Maryland. In this role, you will provide high-level administrative support to the leadership team. This is a long-term contract position that requires a proactive and organized individual capable of managing multiple tasks efficiently while maintaining professionalism and confidentiality.

Responsibilities:

• Deliver comprehensive administrative and clerical support to leadership, including managing schedules and correspondence for two leadership roles.
• Coordinate and organize meetings, conferences, interviews, and appointments as required.
• Review, edit, proofread, and format documents and materials produced by leadership and staff.
• Establish and maintain both paper and electronic filing systems, ensuring proper organization and periodic updates.
• Track and file signed documentation, including administrative personnel records.
• Prepare reimbursement documentation for expenses incurred through corporate and Diners Club cards assigned to leadership.
• Attend meetings and accurately record minutes when requested.
• Manage travel arrangements for leadership and other personnel, including booking flights, hotels, and ground transportation, as well as processing reimbursement requests.
• Collaborate with other administrative staff across departments to ensure smooth operations and support.
• Provide backup assistance to other office staff during their absence or as needed.