Executive Assistant

Executive Assistant at ROCS Grad Staffing Executive Assistant at ROCS Grad Staffing in Gaithersburg, Maryland Posted in 6 days ago.

Type:

full-time

Job Description:

Why You Want To Work Here:

We are a growing organization providing our members with competitive benefits and powerful resources to help advance their careers. We have a casual and fun environment and opportunity for advancement! The Executive Assistant is responsible for providing support to Executives and the Sr. Executive Assistant. Responsibilities of the

Executive Assistant:

Provides administrative support for the Executive in a variety of tasks under the direction of the Sr. Executive Assistant to ensure smooth day-today engagements Answer, assist and triage incoming phone calls and emails through a shared email box Complete a broad variety of administrative tasks that facilitates the Executive's ability to effectively lead the organization, including: assisting with special projects; designing and producing PowerPoint presentations; composing and preparing correspondence and making travel arrangements. Arrange and handle all logistics of meetings and events: to include but not limited scheduling meetings; compile meeting and presentation materials and coordinating & assisting with catering set up & clean up Provide event/meeting support and hospitality to all guests Invest in building long-lasting relationships both externally and internally Handle notifications to leadership, chapters, and employers where appropriate Periodically, provide safe and timely transport of external and internal guests traveling to and from various local airports Learning all essential functions of the Sr. Executive Assistant and backup Other general administrative duties as assigned Requirements of the

Executive Assistant:

Minimum of three years of previous experience working in a similar role Strong MS Office skills, must be proficient with Power Point, Outlook, OneNote Strong verbal and written and communication skills Ability to work independently; ability to complete a high volume of tasks and projects with little or no guidance Ability to multi-task Must be able to meet deadlines Demonstrate ability to manage multiple complex issues while maintaining a flexible, positive, and cooperative demeanor Responds in a timely manner to operations leaders and stakeholders to facilitate informed decision-making This position requires a clean driving record