Executive Assistant

Executive Assistant at Russell Tobin Executive Assistant at Russell Tobin in Halethorpe, Maryland Posted in 7 days ago.

Type:

full-time

Job Description:

Executive Assistant

• Contract Opportunity ?

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Location:

Baltimore, MD (Onsite

• 5 days/week) ?

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Duration:

Contract (with potential for extension or conversion) ????

Pay:

$24

• 26/hour (W2) Are you an experienced administrative professional looking to support senior leadership in a fast-paced financial services environment?

We're seeking a highly organized and proactive Executive Assistant to provide high-level support to senior members of the division. This is a great opportunity to work closely with leadership and gain exposure to executive-level operations.

Ideal Candidate:

? 5-10 years of experience supporting senior executives in a corporate environment ? Experience in the financial services industry preferred ? Strong experience managing complex calendars and handling phone coverage ? Excellent communication, organization, and problem-solving skills ? Ability to manage multiple priorities in a fast-paced environment ? Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) ? Experience with O365, Microsoft Teams, Point, Concur, or similar tools is a plus ? Strong attention to detail and ability to handle sensitive information with discretion

Key Responsibilities:

• Act as the first point of contact for inbound and outbound communications, exercising discretion with sensitive information
• Manage complex calendars, schedule meetings, and coordinate conference calls and video meetings
• Interface with internal departments to gather information and support leadership needs
• Plan and coordinate internal events, including logistics, catering, and multimedia setup
• Arrange domestic and international travel, including itineraries, accommodations, and documentation
• Prepare and submit expense reports, resolving discrepancies and ensuring timely processing
• Create, edit, and format documents using Microsoft Office and Adobe Pro
• Manage shared team platforms such as Microsoft Teams and Point
• Support onboarding/offboarding processes, maintain distribution lists, and manage office operations
• Handle invoices, funding requests, and general administrative tasks
• Assist with ad hoc projects and provide backup support as needed

Interview Process:

• 2 rounds of interviews Why Join Us?

This role offers the opportunity to work closely with senior leadership in a professional, fast-paced financial environment. High-performing candidates may have the opportunity for contract extension or full-time conversion. PrideGlobal and it's affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k

• retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

???? Apply today to take the next step in your administrative career!

More About Pride Global:

Equal Employment Opportunity PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. Fair Chance Employment PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances. Accommodations We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.