Executive Assistant

Job Description:

The Executive Assistant provides high-level administrative and operational support to senior leadership. This role requires exceptional organization, discretion, professionalism, and the ability to manage competing priorities in a fast-paced environment. The Executive Assistant serves as a trusted partner to executives and represents their office with diplomacy and integrity.

Responsibilities:

Manage complex and high-volume calendars, including scheduling, rescheduling, and resolving conflicts Serve as a primary point of contact for internal and external stakeholders on behalf of executive leadership Coordinate and support in-person, virtual, and hybrid meetings, including agendas, materials, logistics, and follow-ups Arrange domestic and international travel, including itineraries, accommodations, transportation, and related documentation Prepare briefing materials, presentations, reports, and meeting notes Handle sensitive information with the highest level of confidentiality and discretion Process expense reports and reconcile corporate credit cards Screen and prioritize emails, calls, and requests; ensure timely responses and follow-through Support cross-functional communication and coordination across teams and departments Assist with special projects and additional administrative duties as assigned

Required Qualifications:

3+ years of experience supporting senior executives or leadership teams Strong organizational and time-management skills with excellent attention to detail Ability to work independently and proactively anticipate executive needs Excellent written and verbal communication skills High level of professionalism, discretion, and judgment Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and virtual meeting tools Ability to adapt quickly in a dynamic, fast-changing environment Experience supporting C-suite or executive leadership Experience coordinating across multiple locations or time zones