Executive Assistant/Operations Coordinator

Company background At Decisions Oriented, we strive to attract and retain top-talent team members by offering competitive salaries, innovative benefits, and a family first work environment. We want to enlist our team members in our vision and journey to create a company culture like no other that will foster an environment of support, giving, and service to one another. Role Specifics The Executive Assistant & Operations Coordinator provides high-level administrative support to senior leadership while coordinating key operational functions across the organization. This role combines traditional executive support with project coordination, operational process management, and cross-department communication to ensure efficient daily operations. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and professionalism. Day in the life

Key Responsibilities Executive Support:

Manage executive calendars, including scheduling meetings, coordinating logistics, and prioritizing commitments. Prepare briefing materials, presentations, agendas, and reports for meetings and executive decision-making. Coordinate domestic and international travel arrangements including itineraries, accommodations, and expense reports. Serve as a primary point of contact between the executive office and internal/external stakeholders. Screen calls, emails, and requests; prioritize communication and respond on behalf of executives when appropriate. Maintain confidential files, records, and executive correspondence. Operations Coordination Support day-to-day organizational operations and administrative workflows. Assist with implementation and monitoring of operational policies, procedures, and systems. Help manage vendor relationships, service contracts, and office operational needs. Manage certifications, licenses and subscriptions Assist leadership with internal planning initiatives and organizational projects. Support budget tracking, expense monitoring, and operational reporting. Project & Meeting Management Plan and coordinate internal meetings, leadership meetings, and organizational events. Prepare agendas, take meeting minutes, and track action items and deliverables. Assist with project tracking using project management tools. Follow up with team members to ensure timely completion of tasks and initiatives. Administrative & Organizational Support Manage document organization, filing systems, and digital records. Coordinate office operations such as supplies, facilities issues, and equipment. Assist with onboarding logistics for new hires and administrative coordination with HR.Must-have skills Support internal communications and documentation for operational processes. Required Qualifications Associates degree or equivalent professional experience. 2- 5 years of experience supporting senior executives or leadership teams. Experience coordinating projects or operations in a professional environment. Exceptional organizational and time-management skills. Strong written and verbal communication skills. High level of discretion and ability to manage confidential information. Proficiency in Microsoft Office or Google Workspace. Preferred Qualifications Experience in operations, project coordination, or office management. Familiarity with project management tools (Google Drive, Confluence, JIRA, etc.). Experience working in a fast-paced, high-growth organization. Core Competencies Organization and attention to detail Strategic thinking and problem solving Communication and stakeholder management Initiative and proactive planning Project coordination and follow-through Confidentiality and professionalism

Job Type:

Full-time Pay:

$40,000.00 - $50,000.00 per year

Benefits:

Dental insurance Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan Vision insurance

Compensation Package:

Employee stock purchase plan

Experience:

Executive administrative support: 2 years (Preferred) Ability to

Commute:

Odenton, MD 21113 (Preferred)

Work Location:

In person