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Executive Assistant
Job
Robert Half
Waterville, ME (In Person)
Full-Time
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Job Description
We are looking for a highly organized Executive Assistant to support a fast-paced leadership environment. This contract position with potential for a permanent role is ideal for someone who communicates with confidence, manages competing priorities with ease, and brings structure to evolving workflows. The person in this role will help keep executive operations running smoothly while preparing well-crafted materials for key meetings and ongoing business needs.
Responsibilities:
- Manage a complex executive calendar, coordinate scheduling changes, and ensure daily priorities stay aligned with business needs.
- Arrange travel logistics, prepare itineraries, and handle related coordination to support efficient executive movement.
- Organize and maintain paper files, records, and reference materials so important information is easy to access and up to date.
- Create, edit, and format clear and accurate documents, presentations, and correspondence using Microsoft Office applications.
- Support preparation for quarterly meetings by assembling detailed presentation materials, including large slide decks and supporting content.
- Serve as a dependable point of contact for internal and external communication, responding appropriately and following through on requests.
- Track action items, manage administrative details, and help the executive stay focused in a high-volume, fast-moving work environment.
- Receive direction and feedback constructively, adjusting priorities and work output to meet evolving executive leadership needs.