Executive Assistant

Executive Assistant at Acro Service Corp Executive Assistant at Acro Service Corp in EAST LANSING, Michigan Posted in 4 days ago.

Type:

full-time

Job Description:

Executive and Administrative Support - Provide administrative support for the Associate Vice President (AVP) in routine and with special projects. The work will primarily support two college-wide initiatives the College and Career Readiness Initiative (C3R) and the Neurodivergent-Friendly Campus Initiative (NDFCI). Prioritize requests made to the AVP including meeting requests, schedule appointments and address communications. Demonstrate the ability to work under pressure, multi-task at times, and to handle a wide variety of activities to include providing support for workgroups and planning various events. Specific tasks include, but are not limited to: Schedule, manage and prioritize the AVP's daily calendar. Analyze, prioritize, and manage the AVP's workflow including reading and evaluating incoming memos, submissions, and reports to determine their significance and plan their distribution. Screen telephone calls; respond, refer or forward callers to the appropriate parties, as necessary. Prepare and submit responses to correspondence containing routine inquires. Conduct research, compile data, and prepare papers, financial statements or reports for consideration and presentation by the AVP or others. Engage with Conference Services and other staff to coordinate and support various events/activities. Assist with events, administrative functions and perform other duties as assigned to include data entry. Prepare documents and spreadsheets using all MS Office applications Edit documents to include reports and finalize draft documents. Schedule meetings, prepare agendas and other materials, take notes at meetings Compose letters, email, and other written communications.

Requirements:

Knowledge of MS Office applications and other technical applications employed by the college. Excellent communication skills with internal and external stakeholders. Excellent ability to communicate information effectively and confidentially. Demonstrate cultural compassion that is representative of Lansing Community College's staff and student population. Ability to lead and support staff in accomplishing many tasks in a short period of time. Ability to act as a resource and effectively lead staff in fulfilling various objectives and tasks. Ability to be flexible for a variety of situations that will best serve the Division and the institution.

Preferred qualifications:

Associate's Degree from regionally accredited college or equivalent combination of education and experience. Demonstrated progressively responsible administrative or executive support experience. Demonstrated experience using a wide array of technology for office administration. Demonstrated excellent verbal and written communication skills. Demonstrated progressive leadership and/or administrative responsibilities.