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Executive Assistant
Job
Pacer Staffing
Lyon Charter Township, MI (In Person)
$75,920 Salary, Full-Time
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Job Description
We are seeking a highly organized, proactive, and professional Executive Assistant to support senior leadership within a fast-paced defense and engineering environment. This role provides direct administrative support to executive leadership while also partnering closely with engineering, operations, and business support teams to ensure smooth day-to-day operations. The ideal candidate is confident, self-directed, adaptable, and capable of managing multiple priorities while handling sensitive information with discretion and professionalism. Key ResponsibilitiesExecutive Support Provide administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements. Prepare, edit, and manage correspondence, reports, presentations, and executive briefings. Track priorities, deadlines, and action items to ensure timely follow-up and execution. Serve as a liaison between executives and internal and external stakeholders. Support preparation for leadership meetings, reviews, and customer engagements. Office Management Oversee daily office operations to maintain an efficient and professional work environment. Manage office supplies, vendor relationships, and facility-related needs. Coordinate onboarding activities, including workspace setup, equipment, and access requests. Maintain and improve office procedures and organizational systems. Plan and coordinate meetings, events, and team activities. Technical & Cross-Functional Coordination Collaborate with engineering and technical teams to coordinate meetings, reviews, and deliverables. Assist with organizing program reviews, status updates, and customer presentations. Facilitate communication between technical and non-technical stakeholders. Support document organization, version control, and structured filing systems. Operations & Administrative Support Assist with expense reports, invoice tracking, and timesheet coordination. Support document and records management processes. Maintain organized records in accordance with company policies and applicable requirements. Handle confidential and sensitive information with a high degree of discretion. Required Qualifications High school diploma or equivalent required; Associate's or Bachelor's degree preferred. Minimum 5 years of experience as an Executive Assistant, Office Manager, or in a similar administrative support role. Experience supporting senior executives in a fast-paced environment. Strong organizational skills and exceptional attention to detail. Excellent written and verbal communication skills.