Executive Assistant

Executive Assistant

EFTEC NORTH AMERICA L L C

Taylor, MI Job Details Full-time 1 hour ago Qualifications Meeting minutes Office supply management Spanish Confidential information handling Report writing Office activity coordination Microsoft Outlook Business travel arrangements Spreadsheets Professional ethics Presentations for conferences or internal meetings Greeting customers Meeting transcription Executive administrative support Mid-level Employee data management Bachelor's degree Task prioritization Office supply ordering Data analytics Hardware management Corporate event planning Managing executive calendars Faxing Communication skills Employee record maintenance German Editing Full Job Description Overview EFTEC North America, LLC is the leading expert for the automotive industry with engineered materials and application systems for bonding, coating, sealing and damping. We are a company which is fully dedicated to the international transportation industry and have been a member of the worldwide active EMS Group since 1985. Summary The Executive Assistant provides administrative support to the Managing Director. To be successful in this position, the candidate must be results oriented and have a demonstrated ability to effectively prioritize workflow. Primary Responsibilities Co-ordinate the GM schedule, appointments, reservations and travel arrangements. Organize meetings involving multiple senior executives. Write and distribute meetings minutes Write reports Greet clients and visitors to the executive office Plan, organize and co-ordinate functions and special events for the GM. Assist with the preparation of business presentations including text, overheads and electronic presentations. Prepare and/or edit internal and external letters, faxes , memos and mass emails. Manage supplies Coordinate the intranet of the company Perform data analysis Coordinate control of Hardware (Laptops, phones, etc.) Coordinate actions with IT in HQ Maintain and update employee contact spreadsheet and company organizational charts. Any and all duties assigned Ideal Skills and Qualifications A bachelor's degree or equivalent combination of education and experience Previous experience in a senior administrative position Strong PC skills- Word, Excel, Power Point and MS Outlook Detailed Orientated Proven ability to effectively prioritize work flow Excellent interpersonal, written and oral communication skills Ability to exercise good judgement, show initiative and be proactive High standards of ethics and confidentiality to handle sensitive information Command of Spanish and/or German would be a premium