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Executive Assistant
Job
The Seamless Gutter Gurus
Westland, MI (In Person)
Full-Time
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Job Description
Overview We are seeking a dynamic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. This role is vital in ensuring smooth daily operations, managing complex schedules, and providing exceptional administrative support. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to thrive in a fast-paced environment. As an integral part of our organization, you will help facilitate seamless workflows, coordinate meetings, handle correspondence, and assist with various office management tasks to empower our executive team to focus on strategic priorities. Responsibilities Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements with precision. Serve as the first point of contact at the front desk, greeting visitors and handling multi-line phone systems with professionalism and courtesy. Prepare, proofread, and organize correspondence, reports, presentations, and other documents using Microsoft Office and Google Workspace tools. Handle data entry, filing systems, and record keeping to ensure all information is accurate and easily accessible. Coordinate logistics for meetings and events, including venue arrangements, catering, and technical setup. Provide exceptional customer service by supporting internal teams and external clients through phone etiquette and prompt assistance. Assist with office management duties such as supply procurement, invoice processing using QuickBooks or bookkeeping software, and general clerical tasks to keep the office running smoothly. Requirements Proven experience as an executive assistant or in a similar administrative role with office management responsibilities. Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), data entry, and typing skills. Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Bilingual abilities are preferred to support diverse communication needs. Experience handling multi-line phone systems, front desk duties, calendar management, and phone etiquette. Knowledge of clerical procedures such as filing systems, proofreading documents, and customer support practices. Previous experience in medical or dental receptionist roles is a plus but not required; relevant personal assistant experience is valuable. Ability to manage time efficiently while maintaining attention to detail; strong organizational skills are essential for success in this role. Familiarity with office equipment including photocopiers, scanners, fax machines along with basic bookkeeping or QuickBooks skills are advantageous. Join us to be part of a vibrant team where your organizational talents will make a real impact! We value proactive professionals who thrive on multitasking and delivering exceptional support at every turn. This paid position offers an exciting opportunity to grow your career while contributing to an energetic workplace dedicated to excellence.