Executive Assistant

Our client in the medical device industry is seeking a highly organized, proactive, and detail oriented Executive Admin to provide short-term contract support to the CEO for a 2-3 month engagement. This role requires a polished administrative detail oriented who can manage a high volume of executive-level responsibilities with discretion, urgency, and attention to detail. The ideal candidate will have experience supporting C-level leadership, preferably within a regulated, fast-paced environment such as medical device, healthcare, life sciences, or manufacturing. This individual must be comfortable handling sensitive information, coordinating complex schedules, and serving as a trusted partner to the CEO and executive team. Key Responsibilities Provide high-level administrative support to the CEO during a 2-3 month contract assignment Manage a complex and frequently changing calendar, including internal meetings, external stakeholder calls, board-related meetings, and travel arrangements Coordinate domestic and international travel, including itineraries, agendas, logistics, and expense reporting Prepare, edit, and format correspondence, presentations, reports, meeting materials, and other executive documents Screen and prioritize incoming communications, including emails, calls, and meeting requests Track action items, follow-ups, and deadlines on behalf of the CEO Support executive meetings by preparing agendas, gathering materials, taking notes, and distributing follow-up items as needed Liaise with internal leaders, board members, investors, customers, vendors, and other external contacts in a detail oriented and confidential manner Assist with planning and coordination of leadership meetings, offsites, and company events Maintain confidential files, records, and sensitive business information with a high degree of discretion Help streamline administrative processes and provide additional support to the broader executive team as needed