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Executive Assistant
Job
Robert Half
Eden Prairie, MN (In Person)
Full-Time
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Job Description
We are looking for an Executive Assistant to support senior leaders within a medical device environment in Bloomington, Minnesota. This Long-term Contract position is ideal for someone who thrives in a fast-moving setting, brings strong judgment to administrative coordination, and can keep priorities organized with minimal supervision. The role will focus on maintaining executive schedules, managing communications and travel logistics, and ensuring daily operations run efficiently with a high level of discretion.
Responsibilities:
- Provide dedicated administrative support to senior leadership, ensuring day-to-day activities are organized and executed smoothly.
- Oversee busy executive calendars by coordinating appointments, resolving scheduling conflicts, and aligning meeting priorities.
- Handle travel coordination from booking arrangements to itinerary preparation and expense submission, including use of expense management tools.
- Develop and format business correspondence, presentations, reports, and meeting documents for leadership review and use.
- Manage meeting logistics by scheduling sessions, preparing agendas and materials, tracking action items, and supporting follow-up activities.
- Safeguard sensitive business information and exercise sound judgment when handling confidential communications and records.
- Assist with special assignments and contribute to broader office support needs as priorities shift.
- Maintain accurate electronic and hard-copy filing systems so documents and records remain accessible and well organized.