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Job Description
Executive Assistant (Full Time Onsite) at Beacon Hill Staffing Group, LLC Executive Assistant (Full Time Onsite) at Beacon Hill Staffing Group, LLC in Minneapolis, Minnesota Posted in 3 days ago. $80,000.00 - $90,000.00 per year
Job Description:
Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.
Executive Assistant Location:
Downtown Minneapolis, MN 55402 (Full-Time Onsite)
Position Type:
Contract-to-Hire Schedule:
Full-time, standard business hours (8:00 AM - 5:00 PM), with flexibility as needed Overview Beacon Hill's client is seeking a highly polished and detail-driven Executive Assistant to serve as a critical partner to the CEO and President. This is a high-visibility, high-trust role for a professional who thrives in a fast-paced environment, takes full ownership of their work, and executes with precision. You'll support two senior leaders with distinct working styles, requiring strong adaptability, sound judgment, and the ability to anticipate needs before they arise. Success in this role means protecting executive time, ensuring seamless operations, and delivering flawless execution across every interaction. This is a contract-to-hire opportunity and requires full-time, onsite presence in downtown Minneapolis (55402). Key Responsibilities Executive Calendar & Management Manage and prioritize complex calendars for the CEO and President, aligning schedules with business priorities and individual preferences Anticipate scheduling conflicts and proactively adjust to optimize executive time Oversee executive inboxes, draft correspondence, and ensure timely follow-up on all critical items Coordinate complex, multi-party meetings across time zones, including with senior stakeholders and external partners Executive Preparation & Meeting Support Prepare detailed briefing materials for meetings, including attendee insights, agendas, and talking points Anticipate information needs and present materials in a clear, concise format Review pre-read materials for accuracy and completeness, proactively identifying gaps Stakeholder Communication & Correspondence Serve as a professional point of contact for internal and external stakeholders Draft and finalize high-level communications with strong attention to tone, clarity, and audience Handle sensitive situations with discretion, professionalism, and sound judgment Meeting & Event Coordination Coordinate logistics for meetings, off sites, and events, including venue selection, catering, and materials Welcome and manage visitors, including coordinating building access and security credentials Ensure all meeting logistics are executed seamlessly with attention to every detail Administrative & Office Support Create and edit presentations and documents using Microsoft Office tools with accuracy and consistency Manage and submit expense reports in a timely and accurate manner Provide general office support as needed Maintain strict confidentiality across all sensitive business matters Qualifications 5+ years of Executive Assistant experience supporting C-suite leaders Experience managing complex calendars for multiple executives simultaneously Exceptional written and verbal communication skills Strong business acumen and understanding of executive-level priorities High attention to detail with a commitment to accuracy and quality Proficiency in Microsoft Outlook, Teams, Word, PowerPoint, and Excel Ability to prioritize competing demands and act with urgency Bachelor's degree in Business Administration or related field (or equivalent experience) Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
