Job Description
The American Registry of Radiologic Technologists (ARRT) is seeking a fulltime Executive Assistant to provide support to our Executive Team members. This position features a Monday-Friday schedule, a convenient Mendota Heights location with hybrid option- all in a mission-based professional environment. The Executive Assistant provides high-level, strategic administrative support to members of the Executive Team and associated departments. This role enables effective executive operations through proactive management of calendars, communications, and priorities, while supporting the planning and execution of key organizational initiatives.
Duties and Responsibilities:
Executive Support, Prioritization, and Communications Manage and prioritize executives' calendars to ensure alignment with organizational goals and strategic priorities. Anticipate executive needs and proactively prepare materials, briefings, and information in advance. Prepare, coordinate, and follow up on meetings, including agendas, materials, research, and action items. Serve as a liaison between executives and internal/external stakeholders, ensuring clear communication and timely follow-through on key initiatives. Collaborate with executives on scheduling, communications, and administrative matters within established guidelines. Draft, edit, and prepare high-quality correspondence, reports, and presentations. Administrative Operations Serve as a resource for administrative tools, systems, and best practices. Identify and implement improvements to administrative processes, workflows, and systems to enhance efficiency and effectiveness. Develop, maintain, and refine standard operating procedures (SOPs) for executive support functions. Process and track departmental invoices and purchase orders. Administer vendor contracts, including processing, tracking, and maintaining records. Miscellaneous Support engagement efforts and cross-functional collaboration. Provide cross-coverage for other administrative staff as needed. Perform other duties as assigned or modified as business needs dictate. Skills and Abilities:
Strong application of ethics and confidentiality Professional verbal and written communication skills Skilled in working both independently and collaboratively Ability to build and maintain strong cross-functional relationships as a collaborative team player Strong customer service orientation Ability to take direction from multiple sources Excellent analytical and problem-solving skills, with strong attention to detail Decision-making capabilities, including identifying options, balancing competing priorities, and selecting optimal courses of action Ability to understand complex business processes, identify improvement opportunities, and develop innovative solutions to enhance operational efficiency Strong initiative, resourcefulness, and adaptability Strong prioritization and organizational skills Operates with a sense of urgency and professionalism, meeting deadlines, and quality standards Advanced proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, PowerPoint) Intermediate proficiency in SharePoint and Adobe Acrobat Minimum Qualifications:
Associate degree or equivalent experience 5+ years as an Executive Assistant or Senior Administrative Assistant Preferred Qualifications:
7+ years supporting multiple executives in a dynamic environment The American Registry of Radiologic Technologists (ARRT) is a leading credentialing organization. ARRT offers certification and registration in a wide range of radiologic disciplines, helping people who work in medical imaging and radiation therapy to develop their careers. With nearly 360,000 registrants, we promote high standards of patient care with each new credential we award. Visit www.arrt.org for more information and for details on our robust benefit offerings including health insurance, retirement contributions, paid time off, and more. Pay range is $32.65 - $38.41 per hour Physical Demands:
Close Visual Acuity:
Preparing and analyzing data; viewing a computer screen; and extensive reading Fingering:
Typing, or otherwise working, primarily with fingers Hearing:
Ability to receive detailed information through oral communication, and to make fine discriminations in sound. Reaching:
Extending hand(s) and arm(s) in any direction. Repetitive Motions:
Substantial movements (motions) of the wrists, hands, and/or fingers Sedentary Work:
Sitting most of the time; occasional walking and standing Talking:
Spoken word activities can be relayed accurately, loudly, or quickly Please contact your recruiter or email resumes@arrt.org with any questions or requests for reasonable accommodations during the interview process.
