Executive Assistant

Executive Assistant Saint Paul, MN 55116 $50,000

• $70,000 a year
• Full-time $50,000
• $70,000 a year

•

Full-time Job Description:

Personal Assistant / Real Estate Assistant We are seeking a highly organized, proactive Personal Assistant / Real Estate Assistant to provide high-level support to our team leader and assist with the day-to-day coordination of operations. This role requires exceptional written communication skills, the ability to manage multiple priorities independently, and a client-first mindset. The ideal candidate is resourceful, solution-oriented, and thrives in a fast-paced environment. You must be a self-starter who can exercise sound judgment, anticipate needs, and manage projects with little to no supervision. Bilingual in Spanish is strongly preferred. Key Responsibilities Executive & Personal Support Act as a primary point of contact on behalf of team leadership via email, text, and phone Draft, edit, and manage professional correspondence and client communications Maintain calendars, schedules, and follow-ups to ensure nothing falls through the cracks Anticipate needs and proactively solve problems before they arise Client & Transaction Coordination Oversee seller transactions from initial contact through executed purchase agreement Prepare and organize all listing materials Collect and organize showing feedback Support with rental properites Personal Assistant Responsibilities Manage personal errands and day-to-day tasks Coordinate food pickup, deliveries, and household services Monitor and respond to personal emails Provide text message support and communication assistance Manage personal calendar appointments and reminders Coordinate travel arrangements and reservations Handle scheduling and follow-up with vendors, contractors, and service providers Assist with miscellaneous personal and family-related tasks as needed Marketing & Design Support Assist with occasional design and marketing projects (digital and print) Coordinate listing launches and marketing activities Ensure branding and messaging remain polished and consistent What We're Looking For Strong written and verbal communication skills, especially via email and text Highly organized with exceptional attention to detail Calm, empathetic, and client-focused with excellent customer service skills Able to prioritize and manage changing tasks independently Comfortable working in a fast-paced, high-expectation environment Team-oriented with a growth mindset and a desire to exceed expectations Willing to work occasional evenings and weekends as needed Preferred Qualifications 2+ years of executive assistant, or administrative experience Minnesota Real Estate License (preferred, not required) Experience in customer service Proficiency in Google Suite, and general internet tools (Adobe Suite experience is a plus) Bilingual in Spanish preferred

Job Type:

Full-time Pay:

$50,000.00

• $70,000.

00 per year

Benefits:

401(k) Health insurance Paid time off Application Question(s): This role requires 100% in person work. No hybrid or remote. Is this a deal breaker? Did you write emails and texts on your boss's behalf in your current role? Are you bilingual? If so, what other language do you speak?

Experience:

Executive Assistant:

2 years (Preferred) Customer service: 2 years (Preferred)

License/Certification:

Real Estate License (Preferred)

Work Location:

In person