Executive Assistant

Executive Assistant at Robert Half Executive Assistant at Robert Half in Saint Paul, Minnesota Posted in 8 days ago.

Type:

full-time

Job Description:

A well-established, global professional services organization is seeking a Senior Executive Assistant to support top leadership in its Minneapolis office. This is a highly visible, newly created role designed to provide elevated, strategic support to senior executives. This position is ideal for a poised, proactive Executive Assistant who thrives in a fast-paced environment and has experience supporting C-level leadership. Position Overview This role sits at the center of leadership operations, partnering closely with senior executives to manage priorities, communications, and high-level initiatives. You will play a key role in keeping leadership organized, prepared, and focused on firm-wide goals. Key Responsibilities Manage complex, high-volume calendars; prioritize competing demands and safeguard executive time Coordinate leadership and client meetings, including agendas, materials, and follow-up actions Draft and edit executive communications, presentations, and briefing materials Serve as a primary point of contact for internal and external stakeholders Arrange domestic and international travel, including detailed itineraries and real-time adjustments Track initiatives, deadlines, and deliverables; provide clear status updates Manage expenses, records, and confidential information with discretion Anticipate needs and proactively support day-to-day executive operations Partner cross-functionally to improve processes and ensure seamless support Qualifications 10+ years of Executive Assistant experience supporting senior or C-level leadership Strong communication skills with the ability to produce polished, executive-ready materials Exceptional organization, attention to detail, and follow-through Demonstrated judgment and ability to handle confidential information Advanced Microsoft Office skills and comfort with collaboration tools Ability to manage multiple priorities in a fast-paced, constantly shifting environment Preferred Experience Experience coordinating complex, international travel Exposure to supporting leadership teams in large or global organizations Compensation & Benefits Medical, dental, and vision coverage 401(k) with employer contribution Generous PTO and paid holidays Paid parental leave and wellness programs Backup care support and additional lifestyle benefits