Part-Time Executive Assistant

Part-Time Executive Assistant Archdiocese of Saint Paul Minneapolis - 3.6 West Saint Paul, MN Job Details Part-time 4 hours ago Qualifications Microsoft Excel Microsoft Outlook Research Microsoft Teams Full Job Description Published April 20, 2026 Expires May 20, 2026 Location 1140 Robert St. S, West St. Paul, MN Category Administration Job Type Part-time Organizational Name Guiding Star Wakota Organizational City West St. Paul Position Contact Name Autumn Robinson Position Contact Title Office Administrator Position Contact Email How many employees are serving at your location? 30 or less

DESCRIPTION

Organization:

Guiding Star Wakota Schedule:

Part-Time (25 hours per week)

Compensation:

Starting at $25/hour, commensurate with experience Reports to:

Executive Director FLSA Status:

Non-Exempt Last Updated:

April 20, 2026 About Guiding Star Wakota Guiding Star Wakota is a Catholic, pro-life organization providing wholistic, life-affirming care for women and families. We serve physical, emotional, spiritual, and social needs with compassion and integrity, in alignment with the teachings of the Catholic Church. Position Summary This is more than an administrative role. This is an opportunity to serve as a trusted partner to executive leadership in a mission-driven organization making a meaningful impact. We are seeking a highly organized, proactive, and mission-aligned Executive Assistant to support the Executive Director. The ideal candidate will anticipate needs, manage competing priorities with excellence, and bring clarity and structure to a fast-paced environment. Your work will directly strengthen leadership, support our team, and advance our mission of serving women and families. Role Overview This position functions as a trusted partner to the Executive Director. The right candidate will not simply complete tasks but will help manage priorities, ensure follow-through, and support leadership in operating at a high level. Key Responsibilities Executive & Leadership Support Manage and prioritize the Executive Director's calendar, meetings, and follow-ups Monitor and respond to communications as directed Draft, proofread, and send professional correspondence Capture meeting notes, track action items, and ensure timely follow-through Board & Governance Support Coordinate board and committee communications Prepare agendas, maintain minutes, and organize governance documents Manage board calendars and document archives Scheduling & Coordination Coordinate internal and external meetings (virtual and in-person) Manage logistics, materials, and follow-ups Support planning for events and key organizational activities Operations & Administrative Support Maintain task lists and support project tracking Prepare reports, presentations, and summaries Assist with office operations and administrative needs Conduct research and compile concise reports Technology & Systems Utilize Microsoft 365 (Outlook, Teams, SharePoint, OneDrive) and Dropbox Support systems such as Asana, Salesforce, and Canva Maintain organized digital workflows and files Confidentiality & Professionalism Handle sensitive information with discretion Uphold organizational policies and Catholic values in all interactions Top 5

Traits We're Hiring For Anticipates, Doesn't Wait:

Proactively identifies needs and prepares ahead

Exceptionally Organized:

Maintains clarity across multiple priorities

Clear & Professional Communicator:

Represents leadership with excellence

High Ownership & Follow-Through:

Takes responsibility and completes tasks fully

Mission-Driven & Discreet:

Upholds confidentiality and Catholic values

QUALIFICATIONS

Required:

3+ years of executive-level administrative experience Strong proficiency in Microsoft Office (Outlook, Word, Excel, Teams) Excellent organizational and communication skills Ability to work independently and anticipate needs

Preferred:

Experience in a nonprofit or Catholic organization Experience supporting executive leadership Familiarity with Salesforce or donor databases Event coordination experience Additional Requirements Alignment with and commitment to the teachings of the Catholic Church Ability to represent the organization professionally in all settings Successful completion of a background check Growth & Opportunity This role has the potential to grow in responsibility and scope as the organization continues to expand.