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Executive Assistant
Job
Keystone Staffing
Saint Louis, MO (In Person)
$72,500 Salary, Full-Time
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Job Description
Job Summary We are seeking a highly organized and proactive Executive Assistant to join our dynamic team. In this pivotal role, you will provide comprehensive administrative support to senior executives, ensuring smooth daily operations and effective communication across departments. The ideal candidate will demonstrate exceptional organizational skills, proficiency in office management, and the ability to handle multiple priorities with professionalism and discretion. This position offers an excellent opportunity to contribute to a fast-paced environment while developing valuable skills in project coordination and executive support. Duties Manage complex calendars and coordinate appointments, meetings, and travel arrangements using Microsoft Outlook Calendar and Google Workspace. Prepare, proofread, and transcribe correspondence, reports, and presentations with accuracy and attention to detail. Handle incoming calls with professional phone etiquette, direct inquiries appropriately, and manage multi-line phone systems efficiently. Organize and maintain filing systems, both digital and physical, ensuring easy retrieval of documents. Assist with event planning for company meetings, conferences, and special events, including logistics coordination. Support bookkeeping tasks such as data entry in QuickBooks and basic bookkeeping duties to ensure accurate financial records. Perform office management duties including supply ordering, front desk responsibilities, and overseeing office organization. Coordinate projects by tracking deadlines, preparing status reports, and liaising with internal teams. Facilitate document signing processes using tools like DocuSign and assist with administrative tasks related to contracts. Provide personal assistant support as needed to executives for personal scheduling or errands. Requirements Minimum of three years of experience in executive administrative support or office management roles. Proven experience as a personal assistant or administrative professional with strong organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools. Familiarity with QuickBooks accounting software and basic bookkeeping principles. Excellent typing speed along with transcription and proofreading skills. Strong communication skills demonstrating professionalism in phone etiquette and customer service. Ability to manage multiple tasks efficiently while maintaining attention to detail. Experience with project coordination, event planning, and office management best practices. Knowledge of multi-line phone systems, calendar management tools like Microsoft Outlook Calendar, and electronic signature platforms such as DocuSign. This role is an excellent opportunity for a dedicated professional eager to support executive leadership while honing a diverse set of administrative skills. We welcome candidates who are committed to excellence in office operations and eager to contribute positively to our organization's success.