Senior Executive Assistant

Senior Executive Assistant Subtext St. Louis, MO Job Details Full-time 1 day ago Benefits Paid holidays Health insurance Dental insurance 401(k) Cell phone reimbursement Vision insurance Qualifications Organizing events Expense management Executive administrative support 8 years Bachelor's degree Task prioritization Decision making Microsoft Teams Productivity software Managing executive calendars Senior level Cross-functional collaboration Travel scheduling Communication skills Project stakeholder communication Cross-functional communication Progress tracking (project management tasks) Time management Stakeholder management Full Job Description Details Full Time St. Louis, Missouri Day to Day Senior Executive Assistant to the CEO - Role Intent A high-trust partner who enables the Co-CEOs to operate at a high level by managing time, driving follow-through, and bringing structure, organization, and consistency to day-to-day priorities. Position Summary The Senior Executive Assistant to the Co-CEOs provides proactive, high-level support focused on organization, prioritization, and execution. This role serves as a central point of coordination for the Co-CEO's activities, ensuring that priorities are clear, commitments are tracked, and follow-through happens consistently. This position goes beyond traditional administrative support and plays a key role in helping the Co-CEOs stay focused, prepared, and effective in a fast-paced environment. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities while maintaining strong communication and consistent follow-up across teams. Expectations Partner with the Co-CEOs to maintain focus on top organizational priorities and strategic objectives Translate priorities, discussions, and decisions into clear actions, timelines, and next steps Prepare the Co-CEOs with relevant context, insights, and materials to support effective decision-making Assist in structuring agendas and leadership meetings to ensure discussions are focused and outcomes-driven Track key decisions, commitments, and follow-ups to support accountability and execution Serve as a liaison across teams to ensure alignment, clarity, and progress on key initiatives Capture tasks, requests, and commitments from meetings, emails, and other communications Translate discussions into clear action items with defined owners and timelines Track progress and proactively follow up with stakeholders to ensure completion Maintain visibility into what is on track, at risk, or needs attention Help ensure that key priorities and commitments do not fall through the cracks Manage a complex and dynamic calendar, ensuring alignment with the Co-CEOs highest priorities Act as a gatekeeper for the Co-CEOs time by evaluating and prioritizing meeting requests Continuously assess and re-prioritize the schedule based on shifting business needs Coordinate meetings, travel, and logistics with a high level of accuracy and attention to detail Prepare the Co-CEOs for meetings with clear agendas, background information, and necessary materials Manage expenses, correspondence, and day-to-day administrative responsibilities Serve as a central point of coordination between the Co-CEOs and internal/external stakeholders Help facilitate communication across teams to ensure alignment and clarity Organize leadership and internal meetings to ensure they are well-prepared and productive Support the flow of information so the Co-CEOs are consistently informed and prepared Assist in coordinating key initiatives and priorities led by the Co-CEOs Help organize timelines, materials, and next steps for ongoing workstreams Identify when additional structure or follow-up is needed and bring organization to evolving priorities Support planning and logistics for leadership meetings, offsites, and key company events Coordinate travel and meeting logistics, including multi-city trips and external meetings Ensure schedules are efficient, well-organized, and aligned with business priorities Prepare itineraries and supporting materials for external engagements Provide select personal support that directly enables the Co-CEOs effectiveness (e.g., scheduling, travel coordination, reservations) Ensure alignment between business and personal commitments to avoid conflicts and maximize efficiency Requirements Bachelor degree preferred 8-10 years of experience supporting a CEO Strong organizational and time management skills with the ability to manage multiple priorities Experience managing complex calendars and coordinating logistics Excellent written and verbal communication skills High level of discretion, professionalism, and reliability Proven ability to follow through consistently and manage details without losing sight of priorities Experience supporting a CEO/Founder in a fast-paced or growing company Exposure to coordinating cross-functional work or projects Familiarity with Microsoft Office, Teams, and task tracking tools Strong organization and attention to detail Consistent follow-through and accountability Sound judgment and professionalism Clear and effective communication Ability to prioritize in a fast-paced environment Resourcefulness and problem-solving Comfort with shifting priorities and evolving direction Benefits Competitive Compensation Package 401k Vacation and Sick Time Off Sabbatical Paid Holidays Employer Pays 100% of Employee Premiums for Medical, Dental, & Vision Insurance Cell Phone Allowance