Executive Assistant

Executive Assistant 4.0 4.0 out of 5 stars 110 Pioneer Way, Magee, MS 39111 Vestra, LLC 2 reviews

POSITION SUMMARY

Delivering efficient secretarial and administrative support in a well-organized and timely manner. Work closely with executives, handling various tasks to streamline their work and communications. Provide personalized assistance, ensuring smooth operations and effective communications. Manage schedules and correspondence to organize meetings and maintain confidentiality. Be proactive, detail-oriented and possess exceptional organizational and communication skills.

EDUCATION & EXPERIENCE

Proven experience as an Administrative Assistant, Senior Executive Assistant or in other secretarial position Excellent knowledge of MS Office and proficient in other applications as required. High school diploma or equivalent. College degree preferred.

POSITION RESPONSIBILITIES

Setting and managing the daily schedules and calendars of company executive Preparing and/or editing documents, such as expense reports, memos and contracts Creating spreadsheets, managing databases, preparing presentations Negotiating with vendors Order necessary office supplies Managing corporate stock rooms Managing videoconferencing, fax communications and office equipment Training and/or supervising clerical workers.

PERFORMANCE CHARACTERISTICS

Understands computer processing. Has knowledge of spreadsheets, word processing, email messaging, and internet navigation. Consistently demonstrates a customer service orientation and communicates effectively. Has good interpersonal skills, is empathetic, listens for understanding and has pleasant telephone presentation skills. Has excellent organizational skills. Can organize and prioritize tasks to accomplish work. Multi-tasks and manages time effectively. Acquires new skills and learns quickly. Can effectively cope with change and shift gears comfortably. Supports PFS team by contributing, cooperating, sharing knowledge and working collaboratively with others.