Administrative Executive Assistant

Job Overview We are seeking a dynamic and highly organized Administrative Executive Assistant to join our team. This vital role offers the opportunity to support executive leadership and streamline daily operations through exceptional administrative skills. The ideal candidate will thrive in a fast-paced environment, demonstrating proactive problem-solving, excellent communication, and a passion for maintaining efficient office workflows. Your energetic approach will help foster a productive and positive work atmosphere, ensuring all administrative functions run seamlessly. This paid position provides a chance to develop your career while making a meaningful impact on our organization's success. Responsibilities Provide comprehensive executive administrative support, including managing calendars, scheduling meetings, and coordinating tasks using tools like Microsoft Outlook Calendar and Google Workspace. Handle phone etiquette professionally across multi-line phone systems, screening calls and directing inquiries appropriately. Perform data entry, filing, and document proofreading to maintain accurate records and ensure high-quality communication. Support bookkeeping tasks such as invoicing, expense tracking, and using QuickBooks Online for financial record management. Coordinate projects by tracking deadlines, preparing reports, and collaborating with various departments to meet organizational goals. Manage office to ensure the office environment remains organized and welcoming. Requirements Proven experience in office management or administrative roles with a strong background in executive administrative support. Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools like DocuSign. Excellent organizational skills with the ability to prioritize tasks efficiently in a busy setting. Strong typing skills with high accuracy; experience with transcription and proofreading is preferred. Familiarity with bookkeeping software such as QuickBooks and basic bookkeeping procedures. Exceptional communication skills including phone etiquette and customer service experience. Ability to handle confidential information discreetly while maintaining professionalism at all times. Previous experience as a personal assistant or in clerical roles is highly desirable. Join us to be part of an energetic team dedicated to excellence! We value proactive individuals who are eager to support our leadership while fostering an organized, efficient workplace environment. This role offers an exciting opportunity for growth within a vibrant organization committed to empowering its employees every step of the way.

Pay:

$45,000.00 - $60,000.00 per year

Benefits:

Health insurance Paid time off Relocation assistance

Work Location:

In person