Executive Administrative Assistant

Executive Administrative Assistant Billings, MT Job Details Full-time $50,000 - $55,000 a year 10 days ago Benefits Health savings account Health insurance Dental insurance Flexible spending account Tuition reimbursement Paid time off Employee assistance program Vision insurance Life insurance Retirement plan Qualifications Meeting minutes Microsoft Excel Management Event coordination Customer service Expense management Filing Executive administrative support Purchase order management Mid-level Credit card payment processing Hiring Supervising experience Data entry Organizational skills Purchasing Multi-line phone systems Clerical experience Productivity software Managing executive calendars Proofreading 1 year Phone call management Training Communication skills Office experience Full Job Description Executive Administrative Assistant Rocky Mountain College invites application packages for the position of Executive Administrative Assistant with Student Life division. This full-time, exempt position will provide high level administrative support to the Executive Vice President/Dean of Students. This position serves as a central resource for: Communication Event Coordination Scheduling Office Operations The successful candidate will demonstrate professionalism, strong organizational skills, and a commitment to supporting a student-centered campus environment. Essential Functions Provide primary administrative support to the EVP/Dean of Student Life Assist students, faculty, staff, and visitors; schedule appointments and direct individuals to appropriate resources Manage calendars, coordinate meetings, and prepare agendas, minutes, and supporting documents Operate the campus switchboard and perform daily office tasks including word processing, data entry, proofreading, and filing Coordinate major Student Life events (Orientation, Yule Log Dinner, Study Break Breakfast, Commencement) Process requisitions, purchase orders, check requests, expense reports, and credit card transactions Produce ID cards, issue parking permits, maintain related databases, and process fines and fees Submit work orders and manage room reservations for campus spaces Utilize mail merge for bulk communications and event materials Hire, train, schedule, and supervise work study students; manage payroll timeclock Serve as recording secretary for Board of Trustees committees Core Competencies Strong written and verbal communication skills Excellent organizational and multitasking abilities High level of professionalism, confidentiality, and discretion Customer service orientation and interpersonal effectiveness Proficiency with Microsoft Word, Excel, and PowerPoint Ability to operate a telephone switchboard and learn campus systems Ability to work independently and collaboratively Education & Experience Requirements College degree preferred Minimum one year of administrative or office experience required Experience in higher education or student services preferred Experience supervising student employees is beneficial

Salary:

Competitive salary based on experience. In addition, Rocky Mountain College offers a comprehensive benefits packet, flex time off, and tuition remission. Qualified applicants may apply by submitting a letter of interest, resume, a list of 3 professional references, and the Rocky Mountain College Staff Application via email at or mail to: Human Resources, Rocky Mountain College, 1511 Poly Drive, Billings, MT 59102. The position is open until filled. Rocky Mountain College is an Equal Opportunity and Affirmative Action Employer and is strongly and actively committed to diversity within its community. Persons of diverse ethnic backgrounds are encouraged to apply.

Pay:

$50,000.00 - $55,000.00 per year

Benefits:

Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance

Work Location:

In person