Executive Assistant

Job Title:

Executive Assistant Job Location:

Chapel Hill, NC Job Duration:

3-4 Months (possibility of extension)

Job Summary:

Provides the principal office/administrative support to directors. Handles confidential information and uses discretion in dealing with internal and external contacts. Duties include a wide variety of activities that reduce the attention the supervisor must give to administrative and office operation details.

Duties & Responsibilities:

Serves as primary assistant to a director. Organizes supervisor's files (electronic and paper). Ensure materials are readily accessible and that file maintenance is current. Maintain confidentiality of information. Research and composes a variety of correspondence, memoranda and reports using office support software packages. Compiles materials from multiple sources into a unified presentation. Communicates and follows up with department managers regarding project and report data due to supervisor. Ensures agenda and documents for discussion are distributed in advance to meeting attendees. Prepares and distributes minutes of meetings. Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Opens, reads and screens mail addressed to supervisor. Responds to routine correspondence as instructed. Responds to email as instructed. Schedules calendar commitments for supervisor. Arranges meetings, conferences and travel logistics for executives and officials. Monitors and maintains administrative office budget.

Required Education:

High School diploma or GED.

Required Skills & Experience:

Two (2) years of progressive experience in a clerical, administrative or office management role.

Schedule Notes:

Looking for someone entry-level with at least 1-2 years of experience; position is fully in-office.

Schedule Hours Per Week:

40.00

Schedule Hours Per Day:

8.00

Schedule Days Per Week:

5.00