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Design & Executive Assistant
Job
Elite Shutters & Blinds, Inc
Charlotte, NC (In Person)
$57,500 Salary, Full-Time
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Job Description
Design & Executive Assistant Elite Shutters & Blinds, Inc Charlotte, NC Job Details Full-time $55,000 - $60,000 a year 20 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Employee discount Qualifications Vendor relationship building Customer communication Spreadsheets Project coordination Executive administrative support Bachelor's degree Calendar management Digital project management boards Working as an executive assistant CRM system proficiency Productivity software Order processing Time management Travel planning Full Job Description Design & Executive Assistant Mission Support the owner by ensuring every project is accurately documented, quoted, ordered, scheduled, and communicated before being handed off to production. This role is responsible for creating organization from the information gathered during the design and sales process, so projects move seamlessly from client approval to production. Primary Responsibilities Sales & Design Support Assist with preparing quotes and proposals Gather and organize project information from client meetings Ensure measurements, specifications, fabric selections, hardware choices, and design notes are complete and accurate Prepare project documentation for production handoff Double-check project details before orders are submitted Help maintain client files and project records Client Communication & Scheduling Manage the owner's calendar Contact clients to schedule consultations, site visits, and follow-up appointments Confirm appointments and maintain scheduling efficiency Monitor incoming emails and ensure timely responses Follow up with clients regarding outstanding decisions or information needed Vendor & Trade Support Communicate with vendors regarding pricing, samples, lead times, and product information Set up and maintain trade accounts Order samples and materials Assist with sourcing fabrics, trims, hardware, and design resources Administrative Support Organize email communications and prioritize action items Create and maintain spreadsheets and tracking documents Prepare documents, presentations, and reports Run business-related errands when needed Accompany the owner on job-site visits when necessary Marketing & AI Support Organize project photos Learn AI tools to clean up images and create professional presentations Assist with social media content and marketing projects Support portfolio and project documentation efforts Personal Assistant Support Handle occasional personal errands and administrative tasks Assist with travel planning and appointments when needed What Success Looks Like The right person will: ✅ Ensure every project is complete and accurate before reaching production ✅ Reduce the amount of administrative work handled by the owner ✅ Keep the owner's calendar organized and optimized ✅ Ensure clients receive prompt communication ✅ Anticipate needs and solve problems before they become issues ✅ Become the trusted second set of eyes on every project The Ideal Candidate Exceptionally organized Detail-oriented and process-driven Excellent communicator Comfortable working with luxury clientele Able to juggle multiple priorities without dropping details Tech-savvy and eager to learn AI tools Professional, polished, and dependable Self-starter who does not need constant direction Enjoys supporting a creative entrepreneur Software Skills Needed
- Proficient in Excel and Microsoft Office
- Proficient in Contact Management System, Housecall Pro preferred
- Proficient in Project Management Systems, Notion Preferred Experience Industry's Preferred Interior design Residential construction Remodeling Window treatments Kitchen & bath Home furnishings Luxury service businesses $55,000- 60,000 base salary with the Quartey bonuses if we hit our sales and accuracy.