Executive Assistant

Minimum Qualifications:

Bachelor's Degree or Equivalent Experience Preferred 3+ Years of administrative or executive support experience Strong proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) Excellent written and verbal communication skills Strong time-management and multi-tasking abilities Ability to work independently and anticipate needs Fluency in German - both written and spoken - is beneficial but not required

Knowledge, Skills and Abilities:

Organization and prioritization is key. Problem-Solving ability Professional Communication Attention to

Detail Relationship Building Confidentiality Adaptability Essential Functions:

Administrative Support:

Manage executive calendars, schedule appointments, meetings, and travel arrangements. Prepare briefs, meeting agendas, presentations, and reports Handle phone calls, e-mails, and correspondence on behalf of executives and leadership team. Maintain organized filing systems (digital and physical).

Communication & Coordination:

Serve as a primary point of contact between executives and internal/external stakeholders Coordinate cross-department communication and follow up on action items. Draft, proofread, and edit communication materials.

Project and Office Management:

Assist with planning and execution of projects and events. Conduct research, prepare summaries, and support decision-making processes. Track deadlines, deliverables, and project updates Handle expense reports, invoices, and basic budgeting tasks.

Confidentiality & Professionalism:

Manage sensitive information with discretion Demonstrate sound judgment and a professional demeanor in all interactions.

Work Environment:

Primarily an office setting. Occasional exposure to a manufacturing environment