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Executive Assistant
Job
Hatley Pointe Mountain Resort
Mars Hill, NC (In Person)
$80,000 Salary, Full-Time
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Job Description
Position Summary :
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a fast-paced entrepreneur and business owner across multiple businesses and personal endeavors. This role serves as a trusted partner responsible for managing schedules, communications, travel, projects, and day-to-day operations, allowing leadership to focus on strategic growth and decision-making. The ideal candidate is exceptionally organized, thrives in dynamic environments, anticipates needs before they arise, and takes pride in creating order out of complexity. They are resourceful, adaptable, discreet, and possess strong judgment when handling confidential information. Key Responsibilities Executive & Calendar Management- Manage multiple calendars, appointments, and scheduling priorities across businesses and personal commitments.
- Coordinate meetings, prepare agendas, organize materials, and ensure leadership is prepared for all engagements.
- Anticipate scheduling conflicts and proactively resolve them.
- Manage travel arrangements including flights, hotels, transportation, itineraries, and logistics. Communication Management
- Monitor and manage email inboxes, prioritizing important communications and filtering nonessential correspondence.
- Draft, proofread, and respond to communications on behalf of leadership when appropriate.
- Organize digital files, documents, and records for easy access and efficiency.
- Serve as a gatekeeper while maintaining professionalism and positive relationships. Project & Operations Support
- Track tasks, deadlines, and deliverables across multiple projects and businesses.
- Create and maintain systems that improve efficiency, organization, and accountability.
- Assist with short-term and long-term planning, including weekly priorities and strategic initiatives.
- Coordinate vendors, appointments, service providers, and operational needs. Personal Assistance
- Assist with personal scheduling and logistics as needed.
- Coordinate travel, reservations, appointments, and household-related projects.
- Support day-to-day activities that help maintain a productive and organized work-life balance. Qualifications
- Proven experience as an Executive Assistant, Personal Assistant, Chief of Staff Support, or similar role.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Strong proficiency with calendars, email management, Microsoft Office, Google Workspace, and project management tools.
- Ability to handle confidential information with discretion and professionalism.
- Comfortable managing multiple priorities and adapting to changing circumstances.
- Willingness to travel occasionally as needed.