Executive Assistant

Executive Assistant at Grayling Associates Executive Assistant at Grayling Associates in Amherst, New Hampshire Posted in 2 days ago.

Type:

full-time

Job Description:

Job Title:

Executive Assistant to the

CEO Location:

Amherst, NH (In-Office)

Employment Type:

Full-Time Compensation:

Competitive salary + full benefits package Position Overview We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the CEO of a growing Wealth Management firm in Amherst, NH. This individual will serve as a trusted partner, managing the CEO's day-to-day operations, optimizing time, and ensuring seamless coordination across business and personal commitments. This is a fully in-office role requiring strong judgment, discretion, and the ability to thrive in a fast-paced, client-focused environment. Key Responsibilities Executive Support Manage and maintain the CEO's complex calendar, including scheduling meetings, appointments, and priorities Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics Act as a gatekeeper, prioritizing communications and requests to maximize the CEO's efficiency Prepare meeting agendas, briefing materials, and follow-up action items Event & Meeting Coordination Plan, coordinate, and execute internal and client-facing events, including logistics, invitations, and materials Schedule and organize executive meetings, board meetings, and client engagements Ensure all meetings are efficiently structured and aligned with business objectives Operational Efficiency Support time management by anticipating needs, resolving scheduling conflicts, and ensuring optimal use of the CEO's time Assist with special projects and strategic initiatives as needed Maintain confidentiality and handle sensitive information with discretion Administrative Excellence Draft, review, and manage correspondence on behalf of the CEO Maintain organized records, files, and documentation Liaise with internal teams, clients, and external partners professionally and effectively Qualifications 3-7+ years of experience supporting senior executives, preferably within financial services or wealth management Strong understanding of executive-level support and business operations Exceptional organizational and time management skills High attention to detail with the ability to anticipate needs and solve problems proactively Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools Ability to multitask and prioritize in a fast-paced environment Demonstrated professionalism, discretion, and sound judgment

Preferred:

Experience in Wealth Management, Financial Services, or a Registered Investment Advisor (RIA) environment Familiarity with CRM systems and client relationship workflows Benefits Competitive base salary Comprehensive health, dental, and vision insurance Retirement plan with company contribution Paid time off and holidays Professional development opportunities Why Join Us? This is an opportunity to work closely with executive leadership in a dynamic and growing wealth management firm. You'll play a critical role in driving efficiency, supporting strategic initiatives, and contributing to a high-performing team environment.