Executive Assistant

Executive Assistant at Fill My Role Executive Assistant at Fill My Role in Manchester, New Hampshire Posted in 11 days ago.

Type:

full-time

Job Description:

Looking for a highly organized, proactive, and detail-oriented Executive Assistant to support Head of Operations for Confidential client in beauty and lifestyle space. This role is ideal for someone who thrives in a dynamic entrepreneurial environment, enjoys wearing multiple hats, and can seamlessly balance executive support, operational coordination, and event logistics. Responsibilities Executive & Administrative Support Manage complex calendars, scheduling, and meeting coordination for the Head of Operations Coordinate travel arrangements, itineraries, and expense reporting Prepare presentations, reports, documents, and internal communications Track action items and help manage priorities across departments Serve as a point of contact between leadership, vendors, and internal teams Assist with general office management and operational support as needed Shopify & E-Commerce Support Assist with administrative tasks related to Shopify operations Support product launches, inventory updates, and website maintenance coordination Help organize product data, promotions, and reporting Coordinate with marketing, fulfillment, and customer service teams to ensure smooth execution Monitor order issues and assist with operational follow-up when needed Event Coordination Support planning and execution of company events, pop-ups, trade shows, photoshoots, and brand activations Coordinate vendor communications, timelines, logistics, and materials Assist with travel and accommodations for events Help manage event budgets, invoices, and schedules Provide on-site support during events when necessary Qualifications 1+ years of experience in an Executive Assistant, Operations Coordinator, or Administrative role Experience supporting senior leadership preferred Familiarity with Shopify or e-commerce platforms strongly preferred Exceptional organizational and multitasking skills Strong written and verbal communication skills Proficiency in Google Workspace, Microsoft Office, and project management tools Ability to work independently, anticipate needs, and problem-solve proactively Comfortable in a fast-moving startup or growing brand environment Interest in beauty, wellness, or consumer products is a plus