Job Description
Personal Executive Assistant to
CEO Position Title:
Personal Executive Assistant to the CEO Location:
Bridgewater, NJ Employment Type:
25-30 hrs contract with temp/hire Position Overview We are seeking a highly organized, proactive, and tech-savvy Personal Executive Assistant to support the CEO in both business and personal executive functions. The ideal candidate has experience handling legal documentation, administrative operations, bookkeeping coordination, e-commerce platforms, and modern AI-powered productivity tools. This role requires exceptional communication skills, discretion, multitasking ability, and strong attention to detail. Key ResponsibilitiesExecutive & Administrative Support Manage the CEO's daily calendar, meetings, appointments, and travel arrangements Coordinate internal and external communications on behalf of the CEO Prepare reports, presentations, correspondence, and meeting materials Handle confidential business and legal information with professionalism Organize digital files, contracts, and operational documentation Monitor deadlines, follow-ups, and project timelines Legal & Documentation Support Draft, review, organize, and maintain legal and business documents Assist with contracts, NDAs, agreements, compliance paperwork, and vendor documentation Coordinate with attorneys, accountants, and external consultants when necessary Maintain document accuracy and version control E-Commerce & Social Media Management Support and manage online marketplace operations including: Shopify Amazon Walmart Marketplace Assist with product listings, inventory coordination, order tracking, and customer communication Monitor and support social media platforms and digital brand presence Coordinate content scheduling, engagement, and basic analytics reporting AI & Technology Utilization Use AI-powered tools to improve productivity, automation, content generation, scheduling, and reporting Work with modern business software, cloud systems, and collaboration platforms Assist in implementing workflow automation and digital organization systems Stay updated on emerging AI and administrative technologies Bookkeeping & Operational Support Assist with invoicing, expense tracking, receipts, and financial record organization Coordinate bookkeeping tasks with accounting software and finance teams Maintain accurate records and assist with reporting preparation Support vendor payments and operational expense management Qualifications Proven experience as an Executive Assistant, Personal Assistant, or Administrative Manager supporting senior executives or CEOs Background handling legal documents and confidential information Experience with e-commerce platforms such as Shopify, Amazon Seller Central, and Walmart Marketplace Familiarity with bookkeeping and administrative software Strong knowledge of AI productivity tools and modern office technologies Excellent written and verbal communication skills Highly organized with strong multitasking abilities Proficiency in: Microsoft Office / Google Workspace project management systems Accounting and bookkeeping software Document management systems Social media management tools Preferred Skills Experience in fast-paced executive environments Ability to work independently and solve problems proactively Knowledge of automation tools and AI platforms Strong attention to detail and time management Professional discretion and confidentiality Compensation & Benefits Competitive hourly wage based on experience Performance bonuses (if applicable) Flexible work environment Professional growth opportunities How to Apply Please submit your resume outlining your experience with executive support, legal documentation, e-commerce platforms, AI tools, and administrative systems. Pay:
$30.00 - $35.00 per hour Benefits:
Dental insurance Flexible schedule Health insurance Paid time off Vision insurance Work Location:
In person
