Executive Assistant

Executive Assistant East Coast Warehouse & Distribution Corp Elizabeth, NJ Job Details Full-time 2 hours ago Qualifications Meeting minutes Record keeping Logistics management Expense management Facilities management Filing Executive administrative support Research Mid-level Client invoicing Data management Organizational skills Budgeting Office management Managing executive calendars Travel scheduling

Full Job Description Job Overview:

The Executive Assistant to the CEO plays a vital role in supporting the CEO of our transportation and warehouse company. This position requires strong organizational skills, attention to detail, and a thorough understanding of the logistics industry to ensure the smooth operation of daily activities and effective communication across all levels of the organization.

Key Responsibilities:

Calendar Management:

Efficiently manage the CEO?s calendar, scheduling appointments, meetings, and travel to optimize time and productivity.

Communication Liaison:

Act as the primary point of contact for internal and external communications, drafting correspondence and responding on behalf of the CEO.

Meeting Coordination:

Prepare agendas, take minutes, and ensure follow-up on action items from meetings. Ensure the CEO is well-prepared for all engagements.

Project Support:

Assist with the management of special projects related to transportation and logistics operations, providing research and administrative support as needed.

Data Management:

Organize and maintain files and records related to projects, contracts, and client interactions, ensuring confidentiality and easy access.

Travel Arrangements:

Coordinate travel itineraries, including flights, accommodations, and transportation logistics for both the CEO and other team members as required.

Financial Administration:

Support budgeting and financial tracking processes, including invoicing and expense reporting.

Office Management:

Oversee office supplies, equipment, and facilities management to ensure an efficient work environment.