Executive Assistant to CEO

Executive Assistant to CEO Englewood Cliffs, NJ 07632 From $35 an hour - Contract From $35 an hour - Contract Executive Admin Assistant 3 ((Executive Assistant) (Bilingual role)) Englewood Cliffs, NJ (5 days/week onsite) 12 months •Strong Korean and English language preference

Position Overview:

The Executive Assistant will provide high-level administrative support to senior executives, ensuring the smooth operation of their office and facilitating effective communication and coordination. This role requires a proactive, detail-oriented professional with excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

Administrative Support:

Manage and prioritize the executive's calendar, schedule meetings, and coordinate appointments. Prepare and organize travel itineraries, including booking flights, accommodations, and transportation. Handle correspondence, including emails, letters, and reports, ensuring accuracy and professionalism.

Communication and Coordination:

Act as the primary point of contact for internal and external stakeholders. Prepare and distribute meeting agendas, minutes, and follow-up actions. Liaise with other departments to ensure seamless collaboration and project execution.

Project Management:

Assist in the planning and execution of special projects, events, and initiatives. Monitor project timelines, budgets, and deliverables to ensure successful outcomes.

Confidentiality and Discretion:

Maintain strict confidentiality of sensitive information. Provide support in preparing presentations, reports, and other confidential documents.

Office Management:

Oversee office operations, including supplies, equipment, and vendor relationships. Ensure a well-organized and efficient work environment.

Qualifications:

Bachelor's degree in Business Administration, Communications, or a related field. Minimum of 3-5 years of experience as an Executive Assistant or in a similar role. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational, time management, and multitasking skills. Exceptional communication and interpersonal skills. Ability to work independently and as part of a team in a dynamic environment. English/Korean bilingual - business communications

Preferred Qualifications:

Experience in a corporate or executive office setting. Familiarity with project management tools and software. Multilingual abilities (e.g., English, Korean, or other languages) are a plus.

Working Conditions:

occasional travel as required. Flexible working hours to accommodate executive schedules.

Education and Years of Experience:

#INDHB Bachelor's degree in Business Administration, Communications, or a related field. Minimum of 3-5 years of experience as an Executive Assistant or in a similar role.

Top Skills:

Administrative Support and Communication Skills Organizational and Project Management Skills Office Productivity Suites e.g. MS Office (Word, PowerPoint, Excel) Confidentiality and Discretion.

Pay:

From $35.00 per hour

Language:

Korean (Required)

Work Location:

In person