Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level administrative support in Montclair, New Jersey. This role requires strong organizational skills, attention to detail, and the ability to work effectively under pressure.

Responsibilities:

• Draft promotional materials and contracts with sponsors, ensuring accuracy and alignment with company standards.
• Manage executive calendars, including scheduling meetings and coordinating appointments.
• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.
• Facilitate communication by handling email correspondence and prioritizing urgent matters.
• Organize and prepare for executive meetings, including creating agendas and gathering necessary documents.
• Maintain confidentiality while managing sensitive information and documents.
• Provide support during high-pressure situations by adapting quickly to changing priorities.
• Collaborate with internal teams to ensure smooth execution of administrative tasks.
• Monitor deadlines and follow up on pending items to ensure timely completion of tasks