Executive Assistant

Executive Assistant at Legacy Legal Recruiting Executive Assistant at Legacy Legal Recruiting in Montclair, New Jersey Posted in about 21 hours ago.

Type:

full-time

Job Description:

Job Summary We are seeking a highly organized and proactive Executive Assistant to support a CEO, Managing Partner, and 2 Partners in achieving operational excellence and strategic goals. This dynamic role requires a motivated individual who excels in managing complex schedules, coordinating projects, and providing exceptional administrative support. As the right hand to our leadership team, you will play a vital role in streamlining daily operations, facilitating communication, and ensuring the Executives time is optimized for maximum impact. This role will work in conjunction with another assistant. Duties Manage the Executive's calendars with precision, scheduling meetings, appointments, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace. Serve as the primary point of contact for internal and external communications, demonstrating excellent phone etiquette and professional correspondence skills. Coordinate a variety of projects across departments, ensuring deadlines are met through effective project management and follow-up. Support personal tasks for the Executive's, including personal scheduling, event planning, and managing confidential information discreetly. Utilize office software like Microsoft Office Suite to create reports, spreadsheets, and presentations that support executive decision-making. Requirements Proven experience as an executive assistant or in a similar administrative role supporting senior leadership, preferably within a law firm or financial institution. Strong organizational skills with the ability to multitask efficiently in a fast-paced environment. Excellent communication skills both written and verbal, and professional phone etiquette. Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools. Experience with calendar management software such as Microsoft Outlook Calendar or Google Calendar. Join us to be an essential part of our leadership team! Bring your energy, expertise, and enthusiasm to help us achieve new heights while enjoying a supportive environment that values your contributions every step of the way.