Executive Assistant

We are seeking a highly skilled Executive Assistant to provide direct support to senior leadership in a dynamic and detail-oriented environment. This role requires exceptional organizational abilities, strong communication skills, and a commitment to maintaining discretion and confidentiality. As a Contract to permanent position, it offers an opportunity to showcase your expertise while contributing to a service-oriented and client-facing workplace in Newark, New Jersey.

Responsibilities:

• Manage complex calendars, ensuring seamless scheduling and prioritization of executive appointments and meetings.
• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.
• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and readily available.
• Serve as the primary point of contact for stakeholders, fostering positive relationships and addressing inquiries with a detail-oriented approach.
• Handle sensitive communications with utmost discretion, maintaining confidentiality at all times.
• Coordinate logistics for events and meetings, ensuring smooth execution and alignment with organizational standards.
• Monitor and manage deadlines, ensuring executives are well-prepared for upcoming commitments.
• Draft correspondence and reports on behalf of senior leadership, ensuring clarity and a detail-oriented approach.
• Assist in special projects as needed, contributing to the overall efficiency of the executive team.