Executive Assistant

We are looking for an Executive Assistant to provide high-level support to senior leadership within a higher education environment in Newark, New Jersey. This Contract position requires an experienced, detail-oriented individual who can manage competing priorities, coordinate executive-level activities, and create a welcoming experience for internal and external visitors. The ideal candidate brings strong judgment, excellent communication skills, and the ability to keep administrative operations running smoothly in a fast-paced setting.

Responsibilities:

• Provide dedicated administrative support to executive leadership, ensuring daily activities and priorities are handled efficiently.
• Oversee complex scheduling needs by organizing appointments, resolving conflicts, and maintaining accurate executive calendars.
• Coordinate meetings from start to finish, including securing rooms, arranging logistics, and confirming all event details.
• Welcome and assist guests, donors, alumni, and other visitors by organizing accommodations, hospitality, parking, and campus visit plans.
• Manage executive correspondence through Outlook and related office tools, responding appropriately and helping route communications effectively.
• Prepare agendas, presentation materials, briefing documents, and meeting notes to support leadership discussions and follow-up actions.
• Assist with expense documentation and contribute to smooth day-to-day office operations and administrative processes.
• Act as a point of coordination between leadership, university departments, and external contacts to support timely communication and collaboration.
• Deliver a high level of service to visitors and stakeholders while maintaining a detail-oriented and organized office presence.