Executive Assistant

We are looking for an Executive Assistant to provide high-level support in Pleasantville, New York. This Contract to permanent opportunity is ideal for someone who excels at keeping complex schedules organized, coordinating logistics, and adapting to changing priorities in a fast-paced environment. The role requires strong judgment and flexibility, especially when executive travel creates shifting demands outside the standard workday.

Responsibilities:

• Manage an executive calendar by organizing meetings, resolving scheduling conflicts, and ensuring priorities are aligned day to day.
• Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation.
• Adjust plans quickly when travel or business needs change, maintaining smooth coordination across stakeholders.
• Support daily executive operations by tracking commitments, confirming appointments, and keeping important details organized.
• Communicate with internal and external contacts in a clear and detail-oriented manner to facilitate scheduling and logistics.
• Provide responsive assistance during periods of executive travel, including handling time-sensitive updates and schedule changes.