Executive Administrative Assistant

Executive Administrative Assistant Village Super Market - 3.1 Springfield, NJ Job Details Full-time $70,000 - $84,688 a year 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Qualifications Record keeping Teamwork Report writing Microsoft Excel 5 years Expense management Catering Executive administrative support Invoice payment processing Project management Calendar management Microsoft Teams Productivity software Managing executive calendars Phone call management Senior level Travel scheduling Communication skills Full Job Description Village Super Markets is Hiring! Executive Administrative Assistant Role Available. (On-Site | 5 Days/Week) We're looking for a highly organized and professional Executive Administrative Assistant to support our Executive Administrative Manager and senior leadership team. This is a trusted, high-visibility role where you will help keep leadership focused, priorities organized, and daily operations running smoothly. This is a full-time, on-site position 5 days a week.

Why You'll Love It Here:

Work directly with senior leadership and play an important role in daily operations A fast-paced environment where your organization and initiative truly matter Opportunity to manage projects, events, and executive priorities A team-oriented culture that values professionalism, trust, and collaboration

What You'll Do:

Manage executive calendars, schedules, and appointments Coordinate meetings including logistics, materials, and catering Arrange complex travel and track related expenses Prepare correspondence, reports, and presentations Process invoices, expense reports, and reimbursements Serve as a liaison between executives, departments, family members, and external partners Maintain confidential records and communications Screen calls and emails, ensuring timely follow-up Track renewals, memberships, licenses, and deadlines Support projects, events, and executive initiatives

What We're Looking For:

5-7 years of administrative experience (2-3+ years supporting senior executives preferred) Strong organizational and multitasking skills Excellent written and verbal communication High level of professionalism and discretion with confidential information Proficiency in Microsoft Office and Microsoft Teams Ability to anticipate needs, problem-solve, and work independently (Family-owned business experience is a plus.) If you enjoy being the person leadership relies on and take pride in keeping everything running seamlessly, we'd love to hear from you!

Job Type:

Full-time Pay:

$70,000.00 - $84,688.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Experience:

Executive administrative support: 5 years (Required)

Microsoft Excel:

3 years (Required) Project management: 3 years (Required) Ability to

Commute:

Springfield, NJ 07081 (Required)

Work Location:

In person