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Job Description
Executive Assistant at Gainor Staffing Executive Assistant at Gainor Staffing in Union City, New Jersey Posted in 1 day ago.
Type:
full-time
Job Description:
A leading private equity firm specializing in commercial finance is looking for an Executive Assistant to join its close-knit, high-impact team on a temp-to-perm basis. Who You Are A highly organized administrative professional with 3-5 years of experience in executive support and/or office management - ideally within finance, private equity, or a similarly fast-paced environment A clear communicator with a knack for juggling multiple priorities, maintaining confidentiality, and staying calm under pressure Proficient in Microsoft Office and other digital tools; bonus points if you've dabbled in workflow automation (e.g., Power Automate, Python) Someone who values stability and is looking to grow with a team for at least the next two years A team player who thrives in a close-knit, collaborative office culture What You'll Do Provide high-level support to senior executives, including managing calendars, coordinating travel, and preparing meeting materials Manage office operations, including greeting visitors, ordering supplies, and liaising with vendors/building management Coordinate meetings and events, including room setup and catering Support onboarding/tech setup for new hires and assist with general IT troubleshooting Assist with special projects such as holiday gifting and team outings What Success Looks Like Executives feel supported, prepared, and able to focus on strategic priorities The office runs like a well-oiled machine - supplies are stocked, equipment works, and visitors are greeted with professionalism Events and meetings are seamless and reflect the firm's high standards New team members are onboarded smoothly, and IT issues are resolved efficiently You're seen as a trusted, indispensable member of the team
Pay Rate Range:
$55-60 per hour, based on experience
Location:
New York, NY -- Fully on site To protect applicants, please note that this job is posted only on .com and Gainor.net. Postings on any other sites have not been approved by our company and may be fraudulent. Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
