Legal Executive Assistant

Benefits:

401(k) Bonus based on performance Flexible schedule Paid time off Kim IP Law Group is seeking a highly organized, detail-oriented Legal Assistant / Executive Assistant to support the Managing Partner. This is a dual-role position requiring strong administrative, legal support, and coordination skills. The ideal candidate thrives in a fast-paced environment, exercises sound judgment, and can manage both executive-level priorities and legal workflow with discretion and efficiency.

Key Responsibilities Executive Assistant Duties:

Manage the Managing Partner's calendar, scheduling, and meeting coordination Serve as a primary point of contact for internal and external communications Coordinate client meetings and activities Prepare correspondence, reports, and presentations Handle confidential information with professionalism and discretion Assist with inbox management and follow-ups on key action items

Legal Assistant:

Assist with preparation, filing, and management of legal documents (primarily IP-related matters) Maintain case files, docketing deadlines, and document organization Support patent/trademark prosecution processes and practice Coordinate with clients, USPTO, and foreign associates Assist with billing support, time entry, and matter tracking Qualifications 2+ years of experience as a legal assistant, executive assistant, or similar role Prior experience in an intellectual property law firm strongly preferred Paralegal experience or certificate is a plus Exceptional organizational and time-management skills Strong written and verbal communication abilities High level of professionalism and discretion Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint); familiarity with legal software/docketing systems is a plus Proficiency/aptitude with computer software tools is a must. Ability to multitask, prioritize, and adapt in a dynamic work environment This is a unique opportunity to join an established and growing law practice based in New Jersey. The position is a full-time position based in our NJ office. Hybrid or remote options are not available. Qualified candidates are encouraged to submit their resume with cover letter in confidence for immediate consideration.

Compensation:

$35,000.00 - $70,000.00 per year Kim IP - Intellectual Property Is What We Do The attorneys at Kim IP are passionate about the law and experienced in all aspects of intellectual property, including patents, trademarks, copyrights, and intellectual property litigation. We know the business and science of IP law inside and out having served as intellectual property counsel at major U.S. law firms and corporations. Our attorneys hold technical degrees and have distinguished academic credentials along with industry expertise that extends into all areas of engineering, manufacturing, medical devices, chemical arts, pharmaceuticals, biotechnology, software, and electronics. But beyond extensive technical knowledge, our attorneys provide the skill, vision and creativity necessary to provide superior quality service. Additionally, our global experience and network of international counsel relationships ensures our ability to provide comprehensive IP services worldwide. We are intellectual property strategists, counseling our clients on how to maximize the value of their patents, trademarks, copyrights, and trade secrets. We structure business relationships, craft licenses and other agreements, and enforce them when necessary and aren't afraid to litigate and go to trial. We take pride in creatively combining innovative solutions and efficiency to quickly achieve successful results for our clients. At Kim IP, we provide the flexibility, platform and collaborative environment for experienced intellectual property attorneys to practice whether in New Jersey or remotely. If you are looking for new opportunities, we invite you to learn more about how we practice IP.