Executive Assistant - Office of the President

Thank you for your interest in Truckee Meadows Community College. If you need assistance or have questions regarding the application process, please contact Human Resources at (775) 673-7168 or humanresources@tmcc.edu. Job Description Truckee Meadows Community College (TMCC), located in Reno, Nevada, is seeking applicants for an Executive Assistant supporting the Office of the President. This position serves as a strategic partner within the President's Office, providing high-level, confidential administrative and operational support to the President and the Director of Executive Operations. The Executive Assistant plays a critical role in advancing institutional priorities by ensuring the effective coordination, communication, and execution of executive-level initiatives and daily operations. Reporting directly to the Director of Executive Operations, this position helps drive alignment across the President's Office by managing complex workflows, anticipating needs, and ensuring continuity of operations in a fast-paced environment. The Executive Assistant is responsible for overseeing administrative and financial processes that support the Office of the President, including tracking expenditures, reconciling PCard transactions, preparing requisitions and supporting documentation, and facilitating budget revisions and transfers. This role monitors office budgets to ensure accuracy, compliance, and alignment with institutional guidelines. This position provides advanced operational support by managing sensitive and confidential information; interpreting and applying institutional policies, regulations, and procedures; and conducting research and analysis to inform decision-making. The Executive Assistant develops and prepares executive-level materials, including agendas, briefings, and official minutes, while maintaining comprehensive records and ensuring the integrity of documentation flowing through the President's Office. In addition, this role contributes to the successful execution of presidential and college-wide events by supporting planning, coordination, and logistics. The Executive Assistant works collaboratively with campus partners to ensure events reflect institutional priorities, are well-executed, and provide a consistent and professional experience. Required Qualifications This position requires graduation from high school or equivalent education and five (5) years of progressively responsible administrative support experience which included overseeing administrative office activities, maintaining complex records, and coordinating administrative communication including written and oral information to various managers and work groups; OR One (1) year of experience as an Administrative Assistant IV in Nevada State service which included administrative support duties as described above; OR An equivalent combination of education and experience as described above Preferred Qualifications Experience coordinating executive-level meetings and materials Knowledge of budgeting, expense tracking, and financial systems Strong written and verbal communication skills Experience coordinating events and logistics Ability to build relationships and work across departments Demonstrated initiative and problem-solving skills Experience in Google Workspace (Drive, Docs, Sheets, Calendar) Schedule The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs. Compensation Grade Grade 31 (Step 01, $26.07/hr) In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate's qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code. To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01. For more information, visit the Classified Salary Calculator The Perks of PERS Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates. Please visit the Benefit Estimator Retirement Calculator for more information. Perks of Working at TMCC Health insurance options including dental and vision

• Health Insurance 19.25% retirement match in PERS Life insurance, generous annual and sick leave
• Classified Benefits Sports and Fitness Center with annual or monthly membership options for employee and spouse/domestic partner.

ComPsych supports employees through life's difficult moments. Free parking on all TMCC campus locations. No State income tax. All full-time faculty and staff are provided with a variety of discounts and employee purchase programs.

Classified Grant-in-Aid:

TMCC encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education Institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.

Classified Registration Fee Reduction Program:

The College offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 53%). The Classified Registration Fee Reduction Program may be used for undergraduate courses through TMCC. ExemptNo Full-Time Equivalent100.0% Required Attachment(s) Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at jobs@unr.edu. Attach the following attachment(s) to your application Resume/CV

• (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented. Cover Letter
• (required) Contact Information for Three Supervisory References
• (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position. Transcripts
• (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position. Veteran Interview Consideration
• (optional)
• To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application.

Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc). This posting is open until filled Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. Posting Close Date Note to Applicant Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. Search committees will use this information to determine that applicants meet minimum qualifications as listed in the job announcement. This posting will close at 12:00 am on the date listed above. The posting will no longer be available to apply to after 11:59 pm the day prior. All documents, including unofficial transcripts for academic positions, must be received prior to the closing date listed on the job announcement. Employment is contingent upon successful completion of a criminal background check upon hire. As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks. Schedules are subject to change based on organizational needs. Truckee Meadows Community College is a comprehensive educational institution located in Reno, Nevada and is part of the Nevada System of Higher Education. The College serves nearly 20,000 students each year in credit and non-credit programs at four educational sites and more than 20 community locations. A vital leader in the New Nevada's growing economy, TMCC is located near the beautiful Sierra Nevada Mountains in an environment rich with a thriving arts, culture, food scene, abundant outdoor activities, and a family-friendly local community. It is only a 3.5 hour drive to San Francisco, CA, a 40-minute drive to Lake Tahoe, and within easy driving distance of four national parks (Great Basin, Yosemite, Lassen, and Death Valley). For more information, please go to www.tmcc.edu or view our virtual tour at tour.tmcc.edu. NSHE is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). EEO/Title IX Kim Studebaker Title IX Coordinator 7000 Dandini Blvd, RDMT 211 Reno, NV 89512 775 673-7168 humanresources@tmcc.edu Truckee Meadows Community College, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). TMCC's commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Kim Studebaker, Title IX Coordinator, Truckee Meadows Community College, 7000 Dandini Blvd, Reno, Nevada 89512,

Telephone:

(775) 673

• 7168;

Email:

kstudebaker@tmcc.edu; to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100;

Telephone:

1-800-421-3481

FAX:

202-453-6012;

TDD:

1-800-877-8339;

Email:

OCR@ed.gov; or to both. Information pertaining to the TMCC grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the College will respond can be found here. If you need any accommodations to complete an application, please contact Human Resources. Information regarding security, personal safety, fire safety, and crime statistics can be found at TMCC's Annual Security Report. NSHE Employees are required to participate in a mandatory retirement plan in lieu of Social Security. As a result, employment at NSHE may impact your Social Security benefits. Additional information is available at

SSA 1945.

Job postings are specific to the Nevada System of Higher Education.