Executive Assistant - Office Administrator

Executive Assistant - Office Administrator at Robert Half Executive Assistant - Office Administrator at Robert Half in Buffalo, New York Posted in 4 days ago.

Type:

full-time

Job Description:

Robert Half Permanent Placement is partnering with a leading property management company in Williamsville, NY on their search for an Executive Assistant / Office Administrator to join their team. In this role you will directly support the President/CEO as well as managing general office administration. This is an in-office position with a starting salary of $60,000 - $70,000 and a total benefits package. Responsibilities include but not limited to: Provide executive support to the President, including calendar management, travel coordination, correspondence, and special requests Oversee daily office operations, ensuring an organized, efficient, and well-maintained work environment Monitor general voicemail and manage incoming calls, providing timely responses and routing as needed Greet visitors and coordinate front-desk activities, creating a professional and welcoming experience Handle mail distribution, shipping, office inventory, and supply ordering Maintain office equipment, kitchen supplies, and coordinate service/maintenance for copiers and appliances Manage company records, contracts, and data within internal systems, including property management software updates Support company operations with administrative tasks such as ordering branded materials, furniture, and coordinating vendors Skills and requirements: Strong organizational skills with the ability to quickly learn, retain information, and maintain a tidy, efficient workspace Team-oriented mindset with a willingness to learn and collaborate effectively Adaptable and flexible, able to shift priorities and respond to changing leadership needs 3 + years directly supporting a Senior Leader is strongly preferred Apply today!