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Executive Assistant
Job
Robert Half
Copiague, NY (In Person)
Full-Time
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Job Description
We are looking for an experienced Executive Assistant to support a senior leader in a fast-moving commercial real estate environment based in Melville, New York. This Long-term Contract position requires someone who can manage competing priorities, communicate confidently with investors, and maintain professionalism in high-pressure situations. The ideal candidate is highly organized, proactive, and comfortable serving as a key point of contact while keeping daily operations running smoothly.
Responsibilities:
- Manage a complex executive calendar, schedule meetings, and ensure priorities are aligned with business needs.
- Coordinate domestic and regional travel plans, prepare itineraries, and handle changes quickly when schedules shift.
- Serve as the primary gatekeeper for incoming calls, emails, and meeting requests, directing communications with sound judgment.
- Interact professionally with investors and other external contacts, including handling sensitive or escalated conversations with composure.
- Prepare meeting materials, organize executive briefings, and support follow-up actions to keep initiatives moving forward.
- Maintain accurate records, correspondence, and administrative documentation using Microsoft Office applications.
- Support day-to-day administrative operations in a high-volume, fast-paced setting while balancing multiple urgent requests.
- Assist with contact tracking and communication updates in CRM tools such as HubSpot when needed.