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Executive Assistant to CEO at Real Estate Firm

Job

C-SUITE ASSISTANTS

East Norwich, NY (In Person)

Full-Time

Posted 2 weeks ago (Updated 3 days ago) • Actively hiring

Expires 7/17/2026

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Job Description

Executive Assistant to CEO at Real Estate Firm at
C-SUITE ASSISTANTS
Executive Assistant to CEO at Real Estate Firm at
C-SUITE ASSISTANTS
in EAST NORWICH, New York Posted in 11 days ago.
Type:
full-time
Job Description:
The CEO of a real estate management firm that has been in business for over 50 years is looking for an Executive/Personal Assistant. The current EA/PA has been in the role for 16 years and is retiring. The EA/PA works in conjunction with another Executive Assistant, who has been with the firm for 20 years. The role is 5 days in office. The company has 465 employees. About the
Job:
Oversee financials: be the point of contact with the family office. Make sure transactions are completed and accurate (wires, credit lines, etc). Pull financial data and create spreadsheets in Excel Review financial reports Keep track of bank accounts and make sure funds are where they should be and execute transfers Approve invoices for the business - be in the workflow... Hire and supervise vendors and contractors for repairs, building and renovations for the MD's 4 properties and manage bills in concert with FO Assist the transition to upgrade systems and technology Interface with family members of CEO.
About You:
Minimum of 7 years of experience supporting a C-level executive BA/BS from a college or university a plus Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook) Strong communication skills: written and verbal Understand the importance of confidentiality and trust when supporting an MD Dynamic and proactive comfortable in a fast-paced environment. Polished, professional demeanor and the gravitas to interact with high-level executives Outstanding communication skills Salary, Benefits (80% of individual and family medical paid by employer), 401K w/ 25% match, PTO days
Hours:
8-4 or 8:30-4:30 (assumes no lunch time - schedule can be modified if lunch time is preferred. )