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Executive Assistant
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KCD
Long Island City, NY (In Person)
$70,000 Salary, Full-Time
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Job Description
Executive Assistant at KCD Executive Assistant at KCD in Long Island City, New York Posted in 5 days ago.
Type:
full-timeJob Description:
RESPONSIBILITIES
Calendar Management- Direct support to CEO and Partner managing daily calendars scheduling meetings and travel arrangements.
- Organize meetings including reserving the conference room, sending meeting invitations, placing catering requests, etc. on behalf of all departments.
- Prepare and maintain all agency activity calendar amongst 4 offices.
- Manage master outlook global activity calendar. Travel and Financial Coordination
- Prepare expense reports for CEO and Partner, Media Relations.
- Book and manage travel arrangements as needed for CEO and Partner. (flights, hotels).
- Manage Media Relations Events and Project Budgets in alignment with Finance protocol. Communication
- Manage all agency news and general department communications and follow up.
- Train new employees in agency procedures and policies.
- Serve as liaison to the Agency's other offices and departments. General Administration
- Maintain various organization-wide documents.
- Manage subscription accounts with oversight from Director of Operations.
- Assist Facilities Manager with various office facilities projects as needed.
- Support ad hoc project requests.
REQUIREMENTS
A bachelor's degree and a MINIMUM of 2 years of previous administrative assistant experience supporting a senior level executive. Ability to handle sensitive information with integrity and confidentiality. Coordinator experience a plus. An understanding of the fashion and lifestyle spaces and a curiosity for current trends and industry news.QUALIFICATIONS
- Strong verbal and written communication skills.
- Strong time management skills, flexibility, and ability to multitask.
- Detail oriented and ability to follow through.
- A self-starter who can work independently and with teams.
- Committed, conscientious, and reliable.