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Executive Assistant / Software Start-up

Job

The Tech Recruiters

Maspeth, NY (In Person)

Full-Time

Posted 2 weeks ago (Updated 1 day ago) • Actively hiring

Expires 7/19/2026

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Job Description

Executive Assistant / Software Start-up at The Tech Recruiters Executive Assistant / Software Start-up at The Tech Recruiters in Maspeth, New York Posted in 11 days ago.
Type:
full-time
Job Description:
We are actively searching for an Executive Assistant to join our team on a full time basis. This is a highly visible role for someone who thrives in a fast-paced environment and enjoys bringing structure, organization, and efficiency to a busy executive's day. The ideal candidate is proactive, systems-oriented, and energized by solving complex scheduling and communication challenges while maintaining the highest level of discretion and professionalism. This is an exciting opportunity to partner closely with a dynamic leader and help build best-in-class processes and workflows. The successful candidate will be a trusted right hand who can anticipate needs, think several steps ahead, and seamlessly manage competing priorities in a constantly evolving environment
Responsibilities:
Manage a complex and ever-changing calendar, strategically prioritizing meetings, travel, and executive priorities Serve as the gatekeeper for a high-volume inbox, triaging communications, drafting responses, and ensuring timely follow-up Prepare daily briefing materials, meeting agendas, and background documents to ensure the executive is fully prepared Track action items, follow-ups, and key deliverables to ensure nothing falls through the cracks Draft and edit correspondence on behalf of the executive, adapting seamlessly to their communication style Coordinate meetings and communications with senior-level stakeholders, investors, clients, and business partners Build and refine systems, processes, and workflows to improve efficiency and organization
Requirements:
3-5+ years of Executive Assistant experience, ideally supporting a Founder, CEO, or senior executive in a startup, venture-backed, or high-growth environment Exceptional organizational skills with the ability to manage multiple priorities simultaneously Strong experience with complex calendaring, inbox management, and travel coordination Excellent written and verbal communication skills Highly proactive with a natural ability to anticipate needs and solve problems independently Tech-savvy with strong proficiency in Google Workspace; familiarity with productivity and AI tools is a must