Executive Assistant

Description We are looking for a highly organized and proactive Executive Assistant to join our team on a long-term contract basis in New Rochelle, New York. This role involves providing top-level administrative support, ensuring smooth operations, and maintaining efficiency in a fast-paced environment. The ideal candidate will excel in anticipating needs, managing priorities, and facilitating seamless communication across various stakeholders.

Responsibilities:

• Manage complex scheduling and calendar coordination to ensure meetings and deadlines are effectively organized.
• Take detailed meeting notes and distribute them promptly to relevant parties.
• Oversee general office organization, including filing and maintaining accurate documentation.
• Provide support for ongoing projects by tracking progress and ensuring timely completion.
• Act as a liaison with staff, vendors, and external partners to ensure clear communication and collaboration.
• Utilize Google Suite tools, including Calendar and Sheets, to streamline organizational processes.
• Assist with correspondence and conference call arrangements, ensuring all communications are clear, accurate, and timely.
• Offer occasional support for recruitment-related tasks, such as scheduling interviews or organizing candidate information.
• Maintain discretion and confidentiality while handling sensitive information.
• Proactively identify opportunities to improve office efficiency and keep operations ahead of schedule. Requirements
• Proven experience in an executive assistant or high-level administrative role.
• Proficiency in using Google Suite tools, including Calendar, Sheets, and Docs.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities and adapt to changing demands.
• Strong written and verbal communication skills.
• Demonstrated ability to maintain confidentiality and exercise discretion.
• Familiarity with recruitment processes is a plus, but not required.
• Proactive mindset with the ability to anticipate needs and take initiative.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .