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Executive Assistant to CEO, Philanthropist and Entrepreneur
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Career Group Inc.
New York, NY (In Person)
$165,000 Salary, Full-Time
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Job Description
Executive Assistant to CEO, Philanthropist and Entrepreneur We are seeking a systems-minded, resilient, and highly organized Executive Assistant to act as the primary "engine" for a high-profile UHNW Executive. This role is for someone who sees order in chaos and is energized by the challenge of building a world-class support system from the ground up. You are the architect of efficiency and guardian of the Executive's time, energy, and privacy. Key Areas of Focus 40%
- Inbox & Communications Management
- Manage and optimize a high-volume inbox, ensuring critical communications receive immediate attention while appropriately handling routine matters independently.
- Act as a strategic gatekeeper, ensuring the Executive's attention is focused on the highest-value priorities.
- Develop and maintain systems that streamline communication flow and increase efficiency.
- Draft and manage correspondence on behalf of the Executive, adapting seamlessly to varying audiences and communication styles. 35%
- Strategic Calendar & Logistics Management
- Serve as the primary owner of the Executive's calendar, thoughtfully prioritizing meetings, commitments, and travel.
- Coordinate complex scheduling across multiple stakeholders, time zones, and priorities.
- Coordinate detailed domestic and international travel arrangements and itineraries.
- Ensure adequate preparation time, travel buffers, personal commitments, and focused work periods are protected. 15%
- Daily Briefings & Follow-Through
- Prepare comprehensive daily briefing materials, including schedules, meeting context, contact information, and key action items.
- Track deliverables, decisions, and follow-up items arising from meetings and calls.
- Maintain accountability systems to ensure priorities remain visible and execution stays on track. 10%
- Administrative Support & Special Projects
- Support a variety of administrative functions and special initiatives as needed.
- Design and implement systems that improve organization, communication flow, and operational effectiveness.
- 3-5+ years of Executive Assistant experience supporting senior executives.
- Experience in startup, venture capital, technology, investment, family office, or other high-growth environments preferred.
- Exceptional organizational, communication, and problem-solving skills.
- Advanced proficiency with Google Workspace and a strong interest in leveraging technology and AI tools to improve workflows.
- Demonstrated ability to operate independently, anticipate needs, and manage shifting priorities with sound judgment. Compensation & Benefits We believe in taking care of the people who take care of the Executive. We offer a competitive compensation package commensurate with experience, alongside a comprehensive benefits suite designed to support your long-term well-being.
Competitive Salary:
Base salary is determined based on experience and the specific nuances of the candidate's background, targeted between $150k-180k.- Comprehensive medical, dental, and vision insurance.
- 401(k) plan with company matching.