Executive Assistant

Job Title:

Executive Assistant Responsibilities during a typical day might include the following: Proactively and accurately manages calendars including meeting invitations and all associated logistics using basic understanding of priorities. Schedules and coordinates meetings, appointments, conferences, interviews Provides support for a wide variety of assignments, which are sometimes confidential in nature Ensure effective and timely communication within the functional area and department Act as liaison with departments such as Human Resources, Finance, Program Management, Facilities, IT etc. to support operations Maintain records and process forms; create and submit expense reports Plans internal and external department meetings and events, these may include but are not limited to department meetings, celebrations, and team building events, orders food internally and from outside vendors Resolves routine administrative inquiries and answers questions concerning activities and operations of department/division Onboarding of new staff including FTE's and contractors Perform other duties related to maintaining department members' schedules Escort candidates and visitors as needed Orders, stocks, and distributes office supplies Performs a range of staff and/or operational support activities, sometimes serving as a liaison with other departments on basic administrative matters Books travel and processes expense reports for staff and department activities Provide backup support and coverage for other administrative coordinators. Checking emails or messages outside of 'standard' business hours to ensure appropriate support This role may be for you if you: Strong interpersonal communication skills, ability to work across multiple departments and create effective teams Ability to prioritize, strong organizational, planning, and project management skills are vital Demonstrated mastery in oral and written technical communication Solid understanding of Microsoft Applications (Outlook, Word, PowerPoint, Excel, Visio) and Adobe Acrobat Pro is required. Travel software - Concur preferred To be considered for this opportunity, you must have at least 2 years of relevant administrative experience. Job Type & Location This is a Contract position based out of Tarrytown, NY. Pay and Benefits The pay range for this position is $20.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Tarrytown,NY.

Application Deadline This position is anticipated to close on Apr 24, 2026. Diversity, Equity & Inclusion At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through: Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people Actalent is an equal opportunity employer. About Actalent Actalent is a global leader in engineering and sciences services. For more than 40 years, we've helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day. Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.